Agmt 2001 Montgomery Watson Americas Inc

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logged out and returned to construction contractor. Contractor shall not revise the submittals outside the scope of the contract documents without written permission of the City. CONTRACTOR will copy all parties with the submittal log and discuss submittal status at each weekly construction meeting. Submittals becoming due or overdue will be identified and discussed. Time is of the essence in regards to submittal review. Submittals will be reviewed within the turnaround time specified in the contract documents. 7) Response to Requests for Information. Using CONTRACTOR supplied CS2 software, CONTRACTOR will log in and track all contractor Requests for Information (RFI). Responses shall be made on CONTRACTOR provided consecutively numbered forms, logged out and returned to the construction contractor. The field staff will respond to all RFI's not requiring the design team's interpretation of design intent. CONTRACTOR will copy all parties with the RFI log and discuss RFI status at each weekly construction meeting. RFI's becoming due or overdue will be identified and discussed Time is of the essence in regards to RFI response. Unless otherwise specified, or if not specified, CONTRACTOR will respond to all RFI's within 7 calendar days. 8) Design Clarification Preparation. As necessary during construction, CONTRACTOR will periodically prepare brief Design Clarifications (DC) to clarify contract documents requirements for the contractor. DC's will be sequentially numbered. Simple sketches or marked up contract drawings will be attached to each DC if necessary. DC's requiring extra work will be identified including a written explanation of the reason for the extra work. Design Clarifications requiring extra work shall not be issued to the contractor without written approval of City. The RFI and DC process will be coordinated with the Potential Change Order (PCO) System for items involving extra work. Design clarifications required to correct errors or omissions in the contract documents shall be made without cost to the City. 9) Change Order Processing. CONTRACTOR will manage the change order process to help defend the City against unwarranted change orders and to obtain a fair and reasonable price for those items determined to be bonafide extra-work items. Each potential change order item will be assigned an individual PCO number and be logged and tracked. Contractor shall advise the City in writing as to the circumstances of the potential change orders and make a recommendation as to their validity. Upon the City's approval, CONTRACTOR will prepare revised specifications and or simple sketches or marked up contract drawings to define the potential contract change order work scope. CONTRACTOR will also prepare revised documents for DC's necessitating change order work. CONTRACTOR will prepare the request for quotation incorporating several PCO's, for transmittal to the construction contractor. For items over $3,000, CONTRACTOR will prepare an independent cost estimate with which to compare the contractor's cost quotation and negotiate the change order. CONTRACTOR will also evaluate any associated contractor time extension requests. Upon approval of the quotation, the Contractor shall prepare a change order (per City format) and deliver to City for processing. EXHIBIT A Page 3 of 6 AGRE\EXHIBITA.DOC (Word 6.0)