8D Consent 2010 0907 - Laserfiche WebLink

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Crossing Guard Services. 2010-11 2 September 7.2010 At the July SLUSD /City Liaison Committee meeting, the issue was brought forth for discussion. The SLUSD offered to share the costs to provide contract crossing guard services for the 2010- 11 school year. City Council members in attendance stated that they would need to bring the request before the full City Council for consideration. 1t was stated that the Council should also consider the services for the SLzUSD as well. It was agreed the issue would be brought before the Council at the first meeting in September, since there were no Council meetings scheduled for August. During the 2009 -10 school year. the City maintained the contract with All City Management Services. Inc. and monthly invoiced the SLUSD for services. Crossing guards were provided at eight (8) elementary school locations. With SLzUSD. the District maintained the contract and invoiced the City. Crossing guards were provided at three (3) locations. During FY 2009 -10, the total cost for services to both districts during was approximately $42,600 with the City providing $21,300. Council is being asked to consider providing a one -year contract for crossing guard services to both the SLUSD and the SLzUSD for the 2010-11 school year. Estimated cost to the City (half of the contract costs) is $30.753. This is based on eight (8) locations for the SLUSD and three (3) for the SLzUSD. Some slight changes to the contract for this year from the previous year include: it will represent the full school year (last year the contractual arrangement did not start until October); the hourly rate has increased by 3%; and the total number of school days in the school year has decreased. At this tine. the SLUSD Hoard of Trustees has approved the concept and will provide services from August 25 — September 7 in advance of Council action, in order to meet the start of the school year. Formal adoption of the contract will occur at the September 8 SLUSD Board Meeting. Staff is requesting the Council adopt a resolution appropriating $31,000 from the fund balance of the General Fund balance to pay for half of the costs for both the SLUSD and SLzUSD to provide crossing guard services. Upon adoption of the resolution, the City Manager will be authorized to sign invoices for payments in reimbursement to each district. It is further suggested that the City Manager initiate discussion with both school districts on the crossing guard program for future budgeting purposes, prior to the 2011 -12 school year as well as the budget development cycle. Previous City Council Action(s) For the 2009 -2010 school year. Council approved an agreement for All City Management Services. Inc. to provide crossing guard services at eight SLUSD locations on October 27, 2009, and agreed to reimburse SLzUSD for the services at three locations, since they entered into their contract directly with the firm. Fiscal Impact This partnership with the SLUSD and SLzUSD to provide crossing guard services via contract with All City Management Inc. for the 2010 -11 school year will cost $31.000, which requires