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COUNCILMEMBERS HANDBOOK <br />APPENDIX H <br />All City Councilmember Social Media sites must clearly indicate that any content posted <br />or submitted for posting may be subject to public disclosure under federal and state <br />public records laws. City Councilmember Social Media sites should also provide that <br />rights are reserved to restrict or remove any content that the Councilmember deems, in <br />his or her sole discretion, to be in violation of copyright and/or trademark law, or the <br />intellectual property rights of any third party, or poses a threat to the City's technology <br />system or its security. <br />City Councilmember managed Social Media sites may be subject to public records and <br />records retention laws, such that content posted on the City Councilmember's Social <br />Media site may be a public record. Many Social Media sites provide the ability to email <br />daily and/or weekly digests to the site administrator. If at all possible, these digests <br />should be setup and the email should be saved to comply with public records and records <br />retention laws, policies and procedures. In all other instances, retention must be <br />maintained consistent with the particular Social Media site's particular terms of service. <br />For example, if a Social Media Site allows the end user access to the last six months of <br />content and comments, the retention of that data shall be six months. <br />Posting and Maintenance of the Social Media Site <br />• Consideration should be given that most social networking websites permit and invite <br />responsive posts by readers. Allowing interactive, responsive posting can be of great <br />benefit to the City in that it offers a channel for persons to provide feedback and <br />suggestions. If a City Councilmember Social Media site allows comments, the following <br />disclaimer should be visible on the site: "Comments posted to this page will be <br />monitored. The City Councilmember reserves the right to remove inappropriate <br />comments including but not limited to those that have obscene language or sexual <br />content; content that promotes, fosters, or perpetuates discrimination on the basis of race, <br />religion, color, national origin, gender, sexual orientation, marital status, age or physical <br />or mental disability; threatens or defames any person or organization; violates the legal <br />ownership interest of another party; promotes illegal activity; endorses commercial <br />services or products; or is not topically related to the particular posting. Any threat to <br />engage in or promotion of illegal activity will be referred to the San Leandro Police <br />Department." <br />• Any inappropriate content and comments described above should not be allowed and <br />should be immediately removed. <br />• Any Social Media website that a Council Member wishes to maintain must have the <br />ability to remove posts that conflict with these guidelines. <br />• The website should be reviewed regularly to insure compliance with these guidelines. <br />• All information posted, and sites or content created should comply with all applicable <br />federal, state and City laws, ordinances, regulations, and policies. <br />1634049.1 <br />