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SAN LEANDRO ADMINISTRATIVE CODE <br />TITLE 1 CITY COUNCIL <br />EXHIBIT A <br />Chapter 11 Policy Governing Use of Computer Systems, E -Mail and Information <br />Security <br />the City issued identification and passwords should not be shared or easily <br />accessible to anyone but the individual user. <br />b. All devices used to connect to the City's computer systems must be continually <br />executing approved virus- scanning software with a current virus database. Users <br />shall not disable any anti -virus software installed nor download any files which <br />trigger a warning from the anti -virus software. <br />c. The Information Technology Division of the City Manager's Office will backup <br />files stored on the City's computer networks according to the City's network <br />backup policies. Users shall utilize network resources to store their data files to <br />the fullest extent possible to protect the City's data resources. Users are <br />responsible for ensuring that critical data not stored on network servers is backed <br />up and stored in a safe location. <br />(5) Public Disclosure. <br />a. The disclosure or exemption from disclosure of "public records" (which generally <br />means any writing, whether electronic or paper, that contains information relating <br />to the conduct of the public's business) is governed by the California Public <br />Records Act and its exemptions (Gov't. Code §§ 6250 et seq.). It is City policy to <br />exempt from disclosure all records that may be exempted pursuant to specific <br />provisions of the California Public Records Act, unless specifically waived by the <br />City Council, or City Manager. <br />Department Responsible for Revision: City Manager's Office Chapter 1.11 <br />12 /2011 - -Draft Page 4 <br />