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Agmt 2012 Davis Street Family Resource Center DSFRC
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Agmt 2012 Davis Street Family Resource Center DSFRC
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6/29/2012 9:23:44 AM
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6/29/2012 9:23:43 AM
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Agreement
Document Date (6)
7/1/2012
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PERM
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Reso 2012-068
(Approved by)
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\City Clerk\City Council\Resolutions\2012
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(1) City and its officers, employees, agents, and volunteers shall be covered as insureds <br /> with respect to each of the following: liability arising out of activities performed by or on behalf of Subrecipient, <br /> including the insured's general supervision of Subrecipient; products and completed operations of Subrecipient; <br /> premises owned, occupied, or used by Subrecipient; and automobiles owned, leased, or used by the Subrecipient. <br /> The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, <br /> employees, agents, or volunteers. <br /> (2) The insurance shall cover on an occurrence or an accident basis, and not on a <br /> claims -made basis. <br /> (3) An endorsement must state that coverage is primary insurance with respect to the <br /> City and its officers, officials, employees and volunteers, and that no insurance or self- insurance maintained by the <br /> City shall be called upon to contribute to a loss under the coverage. <br /> (4) Any failure of SUBRECIPIENT to comply with reporting provisions of the policy shall <br /> not affect coverage provided to CITY and its officers, employees, agents, and volunteers. <br /> (5) An endorsement shall state that coverage shall not be suspended, voided, canceled <br /> by either party, reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, <br /> return receipt requested, has been given to the City. <br /> 7.0 ADMINISTRATIVE REQUIREMENTS <br /> 7.1 Financial Management. <br /> a. Accounting Standards. The Subrecipient agrees to comply with 24 CFR Part 84 and agrees <br /> to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and <br /> maintain necessary source documentation for all costs incurred. <br /> b. Cost Principles. The Subrecipient shall administer its program in conformance with OMB <br /> Circulars A -122, "Cost Principles for Non - Profit Organizations," or A -21, "Cost Principles for Educational <br /> Institutions," as applicable for all costs incurred whether charged on a direct or indirect basis. <br /> 7.2 Documentation and Record - Keeping <br /> a. Records to be Maintained. The Subrecipient shall maintain all records required by the <br /> Federal regulations specific in 24 CFR Part 570.506, and that are pertinent to the activities to be funded under this <br /> Agreement. Such records shall include but not be limited to: <br /> (1) Records providing a full description of each activity undertaken; <br /> (2) Records demonstrating that each activity undertaken meets one of the National <br /> Objectives of the CDBG program set forth in 24 CFR 570.208; <br /> (3) Records required determining the eligibility of activities; <br /> (4) Records required to document the acquisition, improvement, use or disposition of <br /> real property acquired or improved with CDBG assistance; <br /> (5) Records documenting compliance with the fair housing and equal opportunity <br /> components of the CDBG program; <br /> (6) Financial records as required by 24 CFR Part 570.502, and Part 84; and <br /> (7) Other records necessary to document compliance with Subpart K of 24 CFR 570. <br /> b. Retention. The Subrecipient shall retain all records pertinent to expenditures incurred under <br /> this contract for a period of four (4) years after the termination of all activities funded under this agreement, or after <br /> the resolution of all Federal audit findings, whichever occurs later. Records for non - expendable property acquired <br /> with funds under this contract shall be retained for four (4) years after final disposition of such property. Records for <br /> any displaced person must be kept for four years after he /she has received final payment. <br /> -8- <br /> CDBG Agreement with DSFRC — <br /> Basic Needs Program FY12 -13 <br />
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