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SAN LEANDRO ADMINISTRATIVE CODE TITLE 2 CITY MANAGER (1) Meeting Locations. City Council, Commission, Board, Committee and all other open public meetings of the City will be held in facilities that are fully accessible. (2) Meeting Materials. Taped, recorded, large print, electronic, or Braille versions of any written materials produced for public usage, review or inspection may be re- quested with five (5) working days advance notice to the department responsible for the meeting or the City Clerk's Office. (3) Telecommunication Device for the Deaf (TDD)-)- The City will maintain Telecom- munication Device for the Deaf (TDD) telephone service during normal business hours. The San Leandro Police Department will maintain a dedicated TDD line at all times. (4) Sign Language Interpreters or Assistive Listening Devices. Sign language interpret- ers or assistive listening devices will be made available upon request for all City meetings or activities open to the public with an advance request to the department responsible for the meeting, or the City Clerk's Office, with at least five (5) working days advance notice. (5) Other Accommodation Requests. Accommodations other than those listed above must be submitted to the department responsible for the meeting or the City Clerk's Office with at least five (5) working days advance notice. (c) Undue Hardship. The City is not obligated to provide an accommodation that will impose an undue hardship on the operation of the City's business. An undue hardship would be an accommodation that will impose significant difficulty or expense in the provision of the ac- commodation. Undue hardship includes, but is not limited to, financial difficulty, and refers to any accommodation that would be unduly costly, extensive, substantial, or disruptive, or that would fundamentally alter the nature or operation of City business. Whether a particular accommodation will impose an undue hardship on the City will be de- termined on a case-by-case basis by the City's ADA Coordinator and the Department Head responsible for the program, activity or service in question. If the City initiates the accom- modation process in response to the request of an individual, but ultimately does not pro- vide an accommodation, the following will be documented by the ADA Coordinator: (1) All accommodations considered or offered in the accommodation process. (2) The reasons other accommodations were not feasible. (3) The reasons the requesting individual rejected any accommodations. (4) The requesting individual's response to each offered accommodation. (5) Written notification to the requesting individual of rejected accommodations. Department Responsible for Revision: City Manager Chapter 2.5 09/20/2010 Page 2