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File Number: 14-060 <br />Analysis <br />Program Use <br />The City's Recreation and Human Services (RHS) Department runs spring/summer baseball <br />programs at the PSC, comprised of City youth and adult leagues and other teams that reserve <br />the fields for practices, games and tournaments. In the fall, the RHS also runs a youth football <br />program. All usage at the PSC, whether a seasonal league or one-time/annual sporting event <br />is done on a reservation basis, with priority given to City youth leagues. <br />Under the proposed JUA, the District's uses for the PSC, as property owner, will take <br />precedence and priority over the City's uses, based on a jointly approved annual schedule. <br />The annual schedule for the PSC will be maintained by the City. The District will have <br />exclusive use of the PSC during the hours of 3 PM to 11 PM Friday or Saturday evenings <br />when the San Leandro High School football program hosts games. <br />City program scheduling for PSC is done annually in November and December each year. <br />For this year, the intent is to maintain the current annual schedule with the District so that it <br />seamlessly carries over to full implementation of the annual schedule as prescribed by the <br />JUA for calendar year 2015. Presuming the approval of this Joint Use Agreement, City and <br />District staff are meeting now to determine a schedule for events occurring between March <br />and November 1. <br />It is the City's standard maintenance practice to close for field maintenance the PSC combo <br />baseball/softball fields from November 1 through the end of February the following year. This <br />practice will continue under the proposed JUA. <br />Site Maintenance <br />Prior to the site renovations, maintenance at the PSC was done by the City through a contract <br />with the District. Maintenance included weekly mowing of the two grass ball fields; daily <br />cleaning of the public restrooms; daily trash pick-up; field prep during the baseball season; <br />off-season field rehabilitation; on-going irrigation maintenance; and weekly clearing of the <br />tennis courts. Annual maintenance of the PSC, including equipment and labor, is <br />approximately $80,000 per year. This amount includes approximately $41,000 of utility <br />charges for both PSC and Burrell Field. In accordance the previous agreements, the City has <br />paid these costs for many years. <br />Under the JUA, there are new project components at the PSC that the City is required to <br />maintain. These include a new southern parking lot ( Lot A on the Site Plan); new site <br />landscaping (primarily in relation to the parking lots); a new small playground structure; and <br />the new water well. The new JUA allows the District to bill the City for utility charges incurred <br />by the City's uses at the PSC, including the potable water for the restrooms and drinking <br />fountains, and electricity. <br />Staff notes that under the JUA, capital improvements would be at the discretion and provision <br />of the District. In addition, damage to the PSC during non -reserved hours, whether due to Acts <br />of God or vandalism, will be the responsibility of the District to repair or abate. Under the JUA, <br />City of San Leandro Page 2 Printed on 2125/2014 <br />