3C Presentation 2014 0616 - Laserfiche WebLink

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San Leandro General Plan Update Communications and Outreach Plan Page 4 of 14 Key Community Engagement Tools to be used in General Plan Update Town Hall Meetings Four Town Hall meetings will be held in order to share information, gather input and showcase the progress of the Update. These meetings will be held at the following key points:  July 30, 2014: Town Hall Meeting on Housing (San Leandro Senior Center Main Hall, 6-8 PM)  September 2014: Envision San Leandro Town Hall Meetings (two meetings to be held, one on the west side and one on the east side of the city. The same information will be presented at each meeting).  Winter 2014-2015: A Town Hall Meeting will be held prior to the policy development task, to flesh out specific options and ideas for the future.  Summer 2015: A Town Hall Meeting will be held to roll out the draft plan and take feedback on proposed policies and actions Planning Commission Study Sessions At least 8 Study sessions will be held to coincide with the Planning Commission meetings. All meetings will be open to the public. These meetings will focus on specific topic areas that are part of the Update and will include staff and consultant briefings. As appropriate, specific target groups will be contacted and encouraged to attend these meetings (for example, housing advocates will be encouraged to attend meetings on housing). City Council Updates Roughly every 6 months, the City Council will receive a briefing on the progress of the Update. These will be noticed as a regular part of business and will be open to the public. Resident Outreach Communication with residents will occur in a variety of ways including specific topic area questions on the project website, mailers or notifications about meetings and topic area Roundtable discussion groups. Stakeholder Groups Outreach Per advisement of City staff, members of the Consultant team will attend the regularly scheduled meetings of Stakeholder Interest Groups. For example, this could include attendance at HOA meetings or the meetings of special interest organizations. City staff and consultants can attend to answer questions and share information. In addition, topic area discussions on the Update website will target many of the areas these groups represent. Direct interviews with stakeholders also may be conducted. Community Presence A community presence for the General Plan Update will be established at local events such as the Cherry Festival and the Farmers Market. Flyers, post cards, i-pad “tablet” exercises and similar tools will be used to increase awareness of the project. Virtual Participation To coincide with the Town Hall meetings and Study Sessions, there will be opportunities for interested individuals to “virtually participate” in meetings; as well as opportunities to participate in electronic surveys and visit a website to remain informed.