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San Leandro General Plan Update Communications and Outreach Plan Page 5 of 14  Focus Groups (Stakeholder Meetings). Focus groups, made up of representatives from the community at large and representing diverse interests, may be convened to gather feedback on specific topic areas such as transportation, housing, recreation and economic development. At minimum, a Housing “Roundtable” will be convened in July 2014 to seek input on the Housing Element from for-profit and non-profit developers, housing advocates, and social service providers. In addition to topical focus groups, there may also be more free-flowing discussions about the future of the city for specific demographic groups, such as seniors, youth, or those speaking another language.  Involvement of other City Commissions. In addition to engaging the Planning Commission, the project team will engage other City Commissions. Many of those serving on these Commissions are subject matter experts on topics germane to the General Plan. For example, a Recreation and Parks Commissioner would have more knowledge than the average resident about parks and open space in the City, and a Youth Commissioner might be better able to weigh in on the effectiveness of youth-oriented programs and services. Outreach to Commissions will generally consist of an initial “briefing” on the General Plan followed by periodic report-backs on regular Commission agendas. At least one study session each would be held with the Recreation and Parks Commission (on parks policies), the Senior Commission (on senior services and facilities), the Rent Review Board and Human Services Commission (on housing), and the Library-Historical Commission. In addition, several study sessions with the Board of Zoning Adjustments may be held to solicit general input on land use, community design, and housing issues, as well as Plan implementation.  Outreach to and involvement with the High School Academies. The team will consider developing a short video in collaboration with the SLAM Academy, or providing background information and a survey or other interactive experience with the Social Justice Academy, should it fit within the project time frame and school procedures. The team will place a special emphasis on outreach to the Youth Advisory Council to generate interest in the project and ensure that the perspectives of younger San Leandro residents are represented. Internal Communication. Much of the “visible” focus of the outreach strategy will be to external public stakeholders; however, City staff is a key component of this update. There will be internal processes to distribute information to City staff and keep them informed of the project. Outreach to staff will take place through one -on-one “fact-finding” meetings, which will be necessary to collect information as part of the Plan and EIR, and also through larger meetings such as the monthly management meetings convened by the City Manager. The latter meetings will be important so that department heads and senior staff members are aware of cross-cutting issues, policy matters which affect multiple departments, and the perspectives of their peers in making decisions on growth, capital improvements, and service improvements.