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107 SECTION 6: ATTACHMENTS | 2014_0122 add any other fees or charges irrespective of the payment method used by a Purchaser. 12. Funds available and non-appropriation. A Purchaser’s payment obligations under this Addendum are conditioned upon Purchaser receiving funding, appropriations, limitations, allotments, or other expenditure authority sufficient to allow Purchaser, in the exercise of its reasonable administrative discretion, to meet its payment obligations under any Purchaser Order. Nothing in this Addendum or Purchaser Order is to be construed as permitting any violation of Article XI, Section 7 of the Oregon Constitution or any other law governing liabilities or financial obligations of the State of Oregon. 13. Volume sales reports and vendor collected administrative fees. 13.1 Volume sales reports. Contractor shall submit to Oregon DPS a volume sales report (“VSR”) no later than thirty (30) calendar days from the end of each calendar quarter, whether or not there are sales under this Addendum. When no sales have been recorded for a quarter, Contractor’s VSR will state “No sales for the quarter.” The calendar quarters end on March 31, June 30, September 30, and December 31. 13.2 Content of VSRs. Contractor’s VSR must include the following information: (a) Complete and accurate details of all receipts (sales and refunds) for the reported period. (b) The information listed in Exhibit D to this Addendum. (Exhibit D is the Volume Sales Report Template which Contractor is required to submit to Oregon DPS.) (c) Such other information as Oregon DPS may reasonably request. 13.3 VSR delivery requirements. Contractor must deliver VSRs by email with the VSR in the form of a Microsoft Excel (.xlsx) spreadsheet attached to the email. Print outs of VSRs are not acceptable. Electronic copies of VSRs on compact disks are only acceptable if the size of the file precludes transmission by email. Approval from the Oregon DPS representative must be obtained for deviations from these requirements. 13.4 Delivery of VSRs. The first VSR submitted by Contractor must be submitted to the Oregon DPS representative for review and approval. The first VSR and all subsequent VSRs must be submitted by email to: vcaf.reporting@state.or.us. The Oregon DPS representative’s receipt of VSRs does not preclude Oregon DPS from challenging the accuracy of VSRs at any time. 13.5 Vendor collected administrative fee. (a) Vendor collected administrative fee (VCAF) definition. VCAF means one percent (1%) of Contractor’s gross total sales, less any credits, made to Purchasers under this Addendum during each calendar quarter. (b) VCAF payments. During the term of this Addendum, Contractor shall pay the VCAF amount to Oregon DPS within forty-five (45) calendar days after the end of each calendar quarter. (c) Contractor must not reflect the VCAF fee as a separate line item charge to Purchasers. Contractor’s prices must reflect all Contractor’s charges to Purchasers, including the VCAF amount. Oregon DPS will invoice Contractor for the VCAF on invoices based on Contractor’s VSR. Contractor is responsible for submitting timely VSR reports and making timely VCAF payment to Oregon DPS. (d) Payment format. Contractor’s VCAF payment shall be made in the form of a check sent to the address below (or to such other address designated by the Oregon DPS representative). Any form of VCAF payment other than a check must be specifically approved in writing by the Oregon DPS representative. State of Oregon Department of Administrative Services Attn: VCAF payment to DPS 1225 Ferry Street SE, U140 Salem, Oregon 97301-4285 (e) Interest on payments. Any payments owed by Contractor to Oregon DPS which are made after the due date indicated on the invoice shall accrue interest at a rate of 18% per annum or the maximum rate permitted by law, whichever is less, until the overdue amount has been paid in full. Oregon DPS’s right to interest on late payments shall not preclude Oregon DPS from