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19 SECTION 2: MASTER AGREEMENT TERMS AND CONDITIONS | 2014_0122 <br /> <br /> CLEARLY TAB AND MARK EACH DOCUMENT ACCORDING TO SECTIONS 1-6 AS NOTED IN THE <br />TABLE OF CONTENTS. <br /> <br />Submit 1 ORIGINAL and 3 COPIES of the narrative response. Submit an electronic version in a searchable .pdf and <br />also an unlocked word document. <br />The original copy of the response must be signed by an authorized member of the firm and marked Original. <br /> <br />Do not include the COST PROPOSAL in the narrative response. The Cost proposal are to be submitted sealed <br />and separately. <br /> <br /> <br />COST PROPOSAL <br /> <br /> SUBMIT SEPARATELY FROM NARRATIVE IN SEALED ENVELOP CLEARLY MARKED COST PROPOSAL <br /> <br />Submit 1 ORIGINAL PRINTED COST PROPOSAL in a separate sealed envelope marked Cost Proposal. Submit <br />an electronic version in a searchable .pdf, word and an unlocked EXCEL document. <br /> <br />Responses are to be sealed in mailing envelopes or packages with the responder’s name and address clearly written <br />on the outside. Once the RFP is awarded, the original copies will be kept, but all other copies and the electronic <br />copies may be destroyed. <br /> <br />Costs for developing a response to this RFP are entirely the responder’s responsibility and shall not be chargeable to <br />the State of Minnesota or to any agency thereof. <br />This Request for Proposal does not commit the Lead State to award any Master Agreement or to pay any costs <br />incurred by the vendors responding. Any materials submitted may be incorporated by reference in the final Master <br />Agreement. <br /> <br />The Lead State reserves the right to accept or reject any or all responses or parts of responses and to waive <br />informalities therein. <br /> <br />All responses must be prepared as stated herein and properly signed. Address all correspondence and inquiries <br />regarding this RFP to the Master Agreement Administrator. THIS IS A REQUEST FOR PROPOSAL; NOT A <br />PURCHASE ORDER. <br /> <br />a. ALTERATIONS. Any alteration, particularly in the price used to determine the successful response, may be <br />rejected unless the alteration is initialed by the person authorized to contractually obligate the responder. Proof of <br />authorization shall be provided upon request. <br /> <br />b. An AUTHORIZED SIGNATURE is required. The response must be in the legal name of the firm or business, and <br />must be fully and properly executed and signed by an officer or other authorized representative who shall state <br />his/her title. <br /> <br /> Proof of authority of the person signing the response shall be furnished upon request. If the responder is a <br />corporation, a secretarial certificate of an excerpt of the corporate minutes showing that the signing officer has <br />authority to contractually obligate the corporation shall be furnished. Where the corporation has designated an <br />attorney-in-fact, the ordinary power of attorney should be furnished. If the responder is a partnership, a letter of <br />authorization shall be furnished, signed by one of the general partners. If the responder is a proprietor, and the <br />person signing the response is other than the owner, a letter of authorization signed by the owner shall be <br />furnished. <br /> <br />FORMS MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE OR THE RESPONSE MAY BE <br />REJECTED. <br /> <br />18. QUESTIONS. Questions must be submitted in writing to Master Agreement Administrator. All questions received by <br />the cutoff date and time will be responded to via an addendum to official solicitation holders. Be specific and cite the <br />section, item and page number to which the question refers. Contact regarding this RFP with any State personnel <br />other than the Master Agreement Administrator may result in rejection of the response. See schedule of events for <br />date and time.