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26 SECTION 2: MASTER AGREEMENT TERMS AND CONDITIONS | 2014_0122 <br /> <br />obligations on behalf of political subdivisions. Unless otherwise specified in the solicitation, the resulting award will be <br />permissive. <br />23. PARTICIPATION OF ENTITIES. Use of specific WSCA-NASPO cooperative Master Agreements by state <br />agencies, political subdivisions and other entities (including cooperatives) authorized by individual state’s statutes to <br />use state contracts are subject to the approval of the respective State Chief Procurement Official. Issues of <br />interpretation and eligibility for participation are solely within the authority of the respective State Chief Procurement <br />Official. <br />24. PAYMENT . Payment for completion of an order under this Master Agreement is normally made within 30 days <br />following the date the entire order is delivered or the date a correct invoice is received, whichever is later. After <br />45 days the Contract Vendor may assess overdue account charges up to a maximum rate of one percent per month <br />on the outstanding balance. Payments will be remitted by mail. Payments may be made via a State or political <br />subdivision “Purchasing Card” with no additional charge. <br /> <br />25. PUBLIC INFORMATION. The Master Agreement and all related documents are subject to disclosure pursuant to <br />the Participating Entity’s public information laws. <br /> <br />26. RECORDS ADMINISTRATION AND AUDIT. The disclosure of records in Participating States relating to <br />Participating addenda and orders placed against the Master Agreement shall be governed by the laws of the <br />Participating State and entity who placed the order. <br /> <br />The Contractor shall maintain books, records, documents, and other evidence pertaining to this Master Agreement <br />and orders placed by Purchasing Entities under it to the extent and in such detail as shall adequately reflect <br />performance and administration of payments and fees. Contractor shall permit the Lead State, a Participating Entity, <br />a Purchasing Entity, the federal government (including its grant awarding entities and the U.S. Comptroller General), <br />and any other duly authorized agent of a governmental agency, to audit, inspect, examine, copy and/or transcribe <br />Contractor's books, documents, papers and records directly pertinent to this Master Agreement or orders placed by a <br />Purchasing Entity under it for the purpose of making audits, examinations, excerpts, and transcriptions. This right <br />shall survive for a period of five (5) years following termination of this Agreement or final payment for any order placed <br />by a Purchasing Entity against this Agreement, whichever is later, to assure compliance with the terms hereof or to <br />evaluate performance hereunder. <br /> <br />Without limiting any other remedy available to any governmental entity, the Contractor shall reimburse the applicable <br />Lead State, Participating Entity, or Purchasing Entity for an overpayments inconsistent with the terms of the Master <br />Agreement or orders or underpayment of fees found as a result of the examination of the Contractor’s records. <br /> <br />The rights and obligations herein right exist in addition to any quality assurance obligation in the Master Agreement <br />requiring the Contractor to self-audit contract obligations and that permits the Lead State Master Agreement <br />Administrator to review compliance with those obligations. <br /> <br />Records will be retained longer if required by Participating Entity’s law. <br /> <br />27. REPORTS - SUMMARY AND DETAILED USAGE. In addition to other reports that may be required by this <br />solicitation, the Contract Vendor shall provide the following WSCA-NASPO reports. <br /> <br />A. Summary Sales Data. The Contractor shall submit quarterly sales reports directly to WSCA-NASPO using the <br />WSCA-NASPO Quarterly Sales/Administrative Fee Reporting Tool found at <br />http://www.naspo.org/WNCPO/Calculator.aspx. Any/all sales made under the contract shall be reported as <br />cumulative totals by state. Even if Contractor experiences zero sales during a calendar quarter, a report is still <br />required. Reports shall be due no later than the last day of the month following the end of the calendar quarter (as <br />specified in the reporting tool). <br />B. Detailed Sales Data. Contract Vendor shall also report detailed sales data by: state; entity/customer type, e.g., <br />local government, higher education, K12, non-profit; Purchasing Entity name; Purchasing Entity bill-to and ship-to <br />locations; Purchasing Entity and Contract Vendor Purchase Order identifier/number(s); Purchase Order Type (e.g., <br />sales order, credit, return, upgrade, determined by industry practices); Purchase Order date; Ship Date; and line item <br />description, including product number if used. The report shall be submitted in any form required by the solicitation. <br />Reports are due on a quarterly basis and must be received by the Lead State no later than the last day of the month