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3B Work Session 2016 0523
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3B Work Session 2016 0523
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6/5/2019 8:32:03 AM
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5/18/2016 12:02:57 PM
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Staff Report
Document Date (6)
5/23/2016
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_CC Agenda 2016 0523 SP+WS
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Troubleshooting these problems and making the technology work as intended will be essential for future <br />program success. <br />Need for simple administrative and payment processes —The project team recognizes that there are limited <br />staff and financial resources available and no one "official" City staff person dedicated to parking. Therefore, <br />as much as possible, it is recommended that solution sets should be developed that make it simple to <br />perform administrative tasks and handle payment processes. This simplicity theme is important not only for <br />the City staff, but also must be easy for stakeholders who rely on parking resources in the project area. <br />2.3 Recommendations <br />A. Adopt Goals and Guiding Principles <br />The City should adopt clear program goals and guiding principles through consensus because they are <br />necessary to guide decision-making for the operation and management of the City's parking program. <br />Furthermore, they will support creation of a parking system that facilitates and contributes to a vital and <br />growing downtown. <br />Implementation Guidance <br />■ Immediate: Conditions exist to move forward immediately <br />■ No special actions required to move forward other than adoption of the parking management plan <br />B. Refine Organizational Structure <br />Industry best practices for administration and management of a parking "system" recommends a centralized <br />program of management (on and off-street) under the purview of a professional Parking Manager. The City <br />of San Leandro currently has divided the program administration responsibilities among four departments. <br />While a centralized role like a Parking Manager is typically necessary to manage a growing parking program, <br />the City may consider outsourcing this role to a third party parking management firm with an internal point <br />person to manage the contract. The parking administration duties should be transferred to the Parking <br />Manager and the role expanded to act as the interdepartmental liaison of a formalized City parking <br />operations working group. <br />The City should also consider the establishment of a Parking Technical Advisory Group or Committee, <br />comprised of a diverse and representative group of downtown stakeholders who routinely review parking <br />issues in the downtown and engage the public to gather input on key parking decisions, to ensure the <br />community is included as a partner in program implementation. Alternatively, the City may consider <br />leveraging an existing organization for feedback such as San Leandro Improvement Association (SLIA). <br />Implementation Guidance <br />■ Short -Term: Conditions exist to move forward immediately (0-12 months): <br />o City Staff need to determine responsible department/ staff resource to develop RFQ/RFP for <br />outsourcing program and to serve as contact. <br />o It is recommended the City develop and issue a request for qualifications (RFQ) for third <br />party parking management vendors to develop a qualified pool of candidates to interview. <br />■ Medium -Term Actions (12-24 months): <br />o Other issues that need to be determined include the total parking -related services that <br />should be outsourced such as maintenance and enforcement. <br />
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