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III. Quarterly Schedule of Planned Projects <br /> City and SLIA staff shall meet as often as needed, but no less than quarterly to share <br /> information and coordinate projects. Before each meeting SLIA shall provide a list of <br /> planned placements for every upcoming three-month period this MOU is effective to assist <br /> the Parties in Project planning and to expedite any specific approvals. <br /> IV. Local Preference <br /> Although work performed by SLIA will not be subject to the requirements of the San <br /> Leandro Local Inclusion Policy, SLIA shall make best efforts to utilize local San Leandro <br /> contractors and vendors. <br /> V. Submittal Requirements <br /> At least 30 calendar days prior to any installation or placement, SLIA shall submit the <br /> following to the City (specifically to the attention of the Public Works Director, Principal <br /> Engineer, Business Development Manager, and Risk Manager): <br /> 1. A description (including manufacturer's documentation or cut-sheets if applicable)of <br /> the installation Project, including number of items,sizes and materials (including color <br /> palettes, where applicable); <br /> 2. A scaled drawing indicating the location of the Project. City staff may be available to <br /> assist with the development of scaled drawings if requested; <br /> 3. Proposed date of installation and duration (specific dates or"indefinite"); <br /> 4. Description of the installation process specifically noting if any equipment or third- <br /> party vendors or contractors will be involved in the installation; <br /> 5. Description of the removal or tear-down process specifically noting if any equipment <br /> or third-party vendors or contractors will be involved in the process; <br /> 6. Whether SLIA requires utility connections as part of the installation.The City may <br /> facilitate utility connections, although this may not be feasible in all instances. <br /> Additionally, SLIA will be responsible for actual costs related to any electrical, <br /> mechanical or plumbing work.Additional review time may be required for projects <br /> that require utilities connections; <br /> 7. Any work performed by licensed contractors is subject to the insurance and <br /> indemnification requirements set forth above; <br /> 8. Whether City water will be required to maintain the Project or related activities; and <br />