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City of San Leandro <br />Meeting Date: September 5, 2017 <br />Staff Report <br />Agenda Section:File Number:17-489 CONSENT CALENDAR <br />Agenda Number:8.N. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for Resolution Authorizing the City Manager to Execute Amendment <br />No. 1 to Non-Professional Services Agreement with Pacheco Brothers <br />Gardening, Inc. for Citywide Median Maintenance for $189,712 for Fiscal Year <br />2017-2018, and to Execute Three Additional One-Year Extensions at the Same <br />Price Subject to Consumer Price Index (CPI) Adjustments in Future Years <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council authorize the City Manager to execute Amendment No. 1 <br />to a Non-Professional Services Agreement with Pacheco Brothers Gardening, Inc. to provide <br />monthly landscape maintenance and weed abatement services in medians and other right-of-way <br />locations. <br />BACKGROUND <br />On August 31, 2015, the Public Works Department issued Request for Proposals (RFP) 55026 <br />for citywide median maintenance. Four firms submitted proposals deemed responsive to the <br />RFP. After review by a committee of internal staff, the four proposals were ranked and Pacheco <br />Brothers Gardening, Inc., a Hayward-based firm, was selected based on the firm’s highest score <br />and the second lowest bid price. The City entered into contract with Pacheco Brothers <br />Gardening, Inc. on March 1, 2016. <br />Analysis <br />If authorized, the existing contract will be extended for the 2017-18 fiscal year for the monthly price <br />of $14,976. The new contract price reflects a 3% increase over the prior fiscal year. In addition, <br />the contract includes a small increase for additional services at two existing locations and <br />$10,000 for the year for additional planting services not covered by the contract. The additional <br />planting services are needed due to plant loss caused by an extended period of drought. <br />Page 1 City of San Leandro Printed on 8/28/2017 <br />344