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City of San Leandro <br />Meeting Date: October 2, 2017 <br />Staff Report <br />Agenda Section:File Number:17-509 CONSENT CALENDAR <br />Agenda Number:8.C. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution to Increase Contract Change Order Authorization <br />from 15% to 20% (from $359,409 to $479,212; an Increase of $119,803) for a <br />Construction Contract with DeSilva Gates Construction, L.P. for the Annual <br />Overlay / Rehabilitation 2015-16 Project, Project No. 2016.0050; and City <br />Council Approval to Appropriate an Additional $65,000 from the Measure B <br />Local Streets and Roads Fund Balance for the Project <br />SUMMARY AND RECOMMENDATIONS <br />The Annual Overlay/Rehabilitation 2015-16 Project is for the overlay and rehabilitation of <br />pavement on sixteen selected City streets. The project will also complete the installation of <br />additional manholes, speed cushions and sanitary sewer point repairs to coordinate needed <br />improvements and meet resident’s needs. <br />Staff recommends the following actions: <br />·Increase the Contract Change Order (CCO) Authorization from 15% to 20% (from <br />$359,409 to $479,212; an Increase of $119,803) for the construction contract with DeSilva <br />Gates Construction, L.P., and <br />·Appropriate additional Measure B Local Streets and Roads pass through funds in the <br />amount of $65,000 for the project. <br />BACKGROUND <br />On July 18, 2016, by Resolution No. 2016-095, the City Council awarded the construction contract <br />to DeSilva Gates Construction, L.P. for $2,396,060 for the subject project. In addition, the Council <br />authorized change orders to the contract up to 15% of the contract amount, or $359,409. The <br />authorization for change orders up to 15% provided staff the ability to either increase, or <br />decrease the scope of work based on field discoveries, which helps to avoid work delays and <br />subsequent claims from the contractor. <br />Page 1 City of San Leandro Printed on 10/12/2017