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File #:18-164,Version:1 lodging, transportation and per diem costs, would exceed $30,000. To save money, the Planning Division currently hosts a joint PC-BZA meeting each year to provide in-house training for members of both bodies. It is more efficient and effective to focus the City’s limited resources on fewer members to ensure that they receive proper training to become an informed and effective decision- maker. Increased training will provide valuable support to the Commissioners and may contribute to improved outcomes for the community and applicants who come before the Commission. Terms Ending The timing for a merger of the BZA and PC is optimal. At the end of December 2018, four board members and four planning commissioners will complete their term. The remaining three members on each body will complete their term on December 31, 2020 (see attached BZA & PC term roster). Merger Scenarios Below are two options for merging the BZA and PC: #1 - Clean Slate (Staff recommends this option) End the term of the remaining six Board Members and Planning Commissioners two years early. Begin a selection process for a new unified PC and BZA to be seated in January 2019. Maintain the current staggered terms and district methodology by appointing a representative from Districts 1, 3, 5 and At-Large to a four-year term and Districts 2, 4 and 6 to a two-year term. After an initial two-year appointment, Districts 2, 4 and 6 would resume as four-year appointments. #2 - Two Year Delay Maintain the BZA and PC for two more years and merge both bodies into one beginning in January 2021. One of the next two appointees selected from Districts 1, 3, 5 and At-Large will be assigned a two-year term on either the BZA or PC and the other appointee will be given a four-year term to continue as a member of the merged body. Related Code Updates The PC and BZA are governed by regulations found in the Municipal Code, Zoning Code and Administrative Code. The City Council must revise these codes in order to formalize a merger. Until that happens, the newly combined PC would have a dual role serving as both boards. During this interim period, the combined PC would function similarly to when the City Council also served as the former Redevelopment Agency. In this temporary role, the combined PC would effectively conduct a dual hearing, opening and closing the hearing as one body or the other until agenda business is completed. The necessary changes to City codes would be addressed through a future comprehensive Zoning Code Update. The Administrative Code and Municipal Code require fewer changes than the Zoning Code in order accommodate a merger. Committee Review and Actions City of San LeandroPage 3 of 4//2018 powered by Legistar™