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- 15 - <br />CDBG Agreement with Spectrum Community Services FY2019-2020 <br />of operations and meals served ensure that management is able to identify and correct any potential <br />production or delivery problems before they become significant. <br /> <br />Meals will be carefully planned and prepared to be delicious, low salt, and nutritionally balanced to supply 1/3rd <br />of the U.S. Recommended Daily Allowance for older adults. Every menu is planned by Spectrum’s Registered <br />Dietitian which is in turn reviewed and approved by the Alameda County’s Dietician. Spectrum’s Senior Meals <br />Program is monitored by the Alameda County Area Agency on Aging (AAA), through program , fiscal and <br />nutrition monitoring providing important feedback to project management as staff continues to strive for <br />excellence. Spectrum consistently earns high marks for maintaining high standards in food nutrition, kitchen <br />practices and program operations. The AAA reports are available for review upon request. <br /> <br />TIMELINES <br /> <br />By September 30, 2019, Spectrum Community Services will have accomplished: <br /> <br /> Provide meals to 52 unduplicated individuals at the San Leandro Senior Center (919 hot meals). <br /> <br />By December 31, 2019, Spectrum Community Services will have accomplished: <br /> <br /> Provide meals to 52 unduplicated individuals at the San Leandro Senior Center (918 hot meals). <br /> <br />By March 31, 2020, Spectrum Community Services will have accomplished: <br /> <br /> Provide meals to 53 unduplicated individuals at the San Leandro Senior Center (919 hot meals). <br /> <br />By June 30, 2020, Spectrum Community Services will have accomplished: <br /> <br /> Provide meals to 53 unduplicated individuals at the San Leandro Senior Center (919 hot meals). <br /> <br />REPORTS AND MISCELLANEOUS <br /> <br />1. Agency must submit the City-provided Quarterly Reports within fifteen (15) days of the end of the each <br />quarter. The Quarterly Reports shall reflect the number of persons served, and shall also include a narrative <br />section. The reports shall be submitted even if there are no specific numbers to report, and the narrative report <br />should describe why no specific numbers are reported. <br /> <br />2. To ensure timely expenditure of HUD funds, Agency must submit monthly reimbursement claims using <br />the City's invoice or comparable form with documentation of claim including copies of time sheets (denoting <br />specific hours for CDBG work performed), payroll stubs, DE3 or employment or contract letter for personnel <br />costs, invoices or billings. <br /> <br />3. Housing Services Division staff will conduct CDBG desk monitoring on an ongoing basis based upon the <br />City’s CDBG monitoring plan. <br /> <br />4. Human Services staff and members of the Human Services Commission (HSC) and Housing Services <br />Division staff will conduct at least one (1) monitoring site visit per year. <br /> <br />159