Reso 2020-022 - Laserfiche WebLink

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Miller Planning Associates City of San Leandro Proposal Objective Development Standards Task 2: Meetings & Outreach 2.1 Public Outreach Program. Prepare a Public Outreach Program clearly identifying all public outreach activities for the project including all public meetings, workshops, online engagement, and other outreach tools. 2.2 Project Kickoff with City Council. Prepare materials for and conduct a project kickoff presentation at a meeting with the City Council to introduce the project and the project team, develop a mutual understanding of the nature of the project and project expectations, provide information on state requirements regarding the review and regulation of housing development, introduce the potential and limitations of objective design standards, present various approaches, and receive input on issues of particular significance to the City. 2.3 Stakeholder Roundtables. Conduct two days of stakeholder roundtable discussions or interviews, including property owners, designers, architects, developers, City officials, as appropriate, and other groups. One series of roundtable discussions may occur early in the process to understand concerns from a variety of perspectives. Another may be held later in the project to get feedback on standards as they are being considered. 2.4 Workshops. Conduct interactive workshops to gather information, present findings and suggestions, and review recommendations. We envision a series of workshops at key stages during the planning process to provide opportunities for public education and informal comment on choices being considered, which may include: Workshop #1: Project Introduction and Issue Identification. To be held early in the process, this workshop will introduce the project objectives and schedule and highlight the key compatibility issues, including photographs and graphics, and examples of how peer communities may have resolved similar issues. Initial impressions and findings will be shared, and the community's issues and concerns will be heard. Workshop #2: Draft Standards. This workshop will allow the project team to present and get feedback on the draft development standards. 2.5 Neighborhood Meetings. Conduct meetings with specific neighborhoods throughout the project to discuss the progress of the project, emerging concepts, completed work products, and next steps. 2.6 Project Website. Provide project information on the City's website, including text, photographs, maps, renderings, other images, and information explain the project's process. Project memoranda and milestone documents may be uploaded to the website to be accessed by interested community members. 2.7 Outreach Toolkits. In order to engage those who do not otherwise come to public workshops, it can be effective to meet with a variety of community groups, associations, and individual citizens in a variety of settings, such as regular meetings of community organizations or at a gathering of interested neighbors. "Toolkits" of outreach materials, based on workshop materials and project information developed for other aspects of the project, may be provided to enable staff to conduct project briefings to these types of groups throughout the project. Staff will organize and conduct the briefings. 2.8 Staff Work Sessions. In person and teleconference meetings throughout the project for necessary coordination between the project team members and City staff.