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DocuSign Envelope ID: 8A572BOA-3D14-4B47-B7FB-9B1FCC584CF6 past participants in the Bay Fair TOD Specific Plan process, or other interested community members or stakeholder groups. Consultant will coordinate with staff to create meeting materials and identify discussion topics for the two community meetings. These may be similar or identical to material created for the two stakeholder meetings. For efficiency these community meetings will occur in parallel and at the same time in the process as the two stakeholder meetings. Staff will also attend and may also present. • One Council Studv Session. Consultant will conduct one City Council study session early in the process to identify council desires and goals for the zoning code update. This should occur at a similar time in the process as the first stakeholder meeting and community meeting, and could utilize similar or identical meeting material. Consultant will prepare or adapt any necessary presentation in coordination with staff. The council work session is anticipated to be focused on technical implementation, not revisiting the Bay Fair Specific Plan vision, and would likely include 5-10 minutes of presentation and 30-45 minutes of discussion and questions. Staff will also attend and may also present. • One Planning Commission Study Session. Consultant will conduct one Planning Commission study session later in the process to receive feedback on proposed content or concepts for the zoning code update. This should occur at a similar time in the process as the second stakeholder meeting and community meeting, and could utilize similar or identical meeting material. Consultant will prepare or adapt any necessary presentation in coordination with staff. The Planning Commission work session is anticipated to be focused on technical implementation, not revisiting the Bay Fair Specific Plan vision, and would likely include 5-10 minutes of presentation and 45- 60 minutes of discussion and questions. Staff will also attend and may also present. • One Planning Commission Hearing. Consultant will attend one hearing of the Planning Commission, at which the Planning Commission will make a recommendation to approve the zoning and general plan amendment. Consultant will be available to answer questions and if necessary provide a short presentation about content in the zoning amendment. Staff will also attend and may also present. • One City Council Hearing. Consultant will attend one hearing of the City Council, at which the City Council will adopt the zoning and general plan amendment. Consultant will be available to answer questions and if necessary provide a short presentation about content in the zoning amendment. Staff will also attend and may also present. For all meetings and hearings, notes will be dealt with in the following way: Consultant will keep and provide meeting notes to staff, to the degree that this is possible while facilitating a meeting or presenting at a hearing. Staff will then synthesize and distribute notes based on staffs mvn adcinonal notes. For all meetings and hearings, staff will be responsible for meeting noticing, set-up, logistics, staff reports, and printing any necessary meeting material. 3. Test Fits: Conduct a series of physical test fits using development massing models 70 511,200 on multiple existing and planned parcels within the Bay Fair Specific Plan area to confirm that the details of the development standards in the Specific Plan are appropriate, properly calibrated amongst all standards, and generating the types of buildings and development consistent with the vision. Test fits would occur on multiple different sizes and orientations of parcels in different areas of the Bay Fair Plan area, including in different height zones and in zones subject to daylight plane standards. Assumed use would likely be residential or residential with round -floor