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<br /> <br />RFP No. 58205 Page 3 of 39 <br /> <br />REQUEST FOR PROPOSALS FOR LABORATORY INFORMATION MANAGEMENT <br />SYSTEM (LIMS) <br /> <br /> <br />The City of San Leandro desires to solicit qualified proposals for a LIMS in accordance with this <br />Request for Proposals (RFP). Award resulting from this RFP will be a fixed contract with an initial <br />term of July 1, 2020, through June 30, 2021. <br /> <br />I. INTRODUCTION <br /> <br />The City of San Leandro (“the City”) Water Pollution Control Plant (“the Plant”) provides <br />secondary treatment of domestic, commercial and industrial wastewater for the northern portion <br />of the City, serving a population of about 60,000. The Plant discharges treated wastewater via the <br />East Bay Dischargers Authority (EBDA) Common Outfall to Lower San Francisco Bay. The <br />Plant and other EBDA member agencies (MAs) are a Joint Powers Agency (JPA) and operate <br />under one NPDES discharge permit. Seasonally, the Plant provides recycled water for golf <br />course irrigation and residential usage. The Plant’s Pretreatment Program, overseen by the <br />Environmental Services Section (ESS), regulates upstream industrial users, including eight (8) <br />SIUs. <br /> <br />The Plant operates an in-house ELAP certified laboratory (ELAP #2281) to provide analytical <br />services for regulatory compliance and treatment process control. Lab staff consists of the <br />Laboratory Supervisor, two laboratory technicians and a part-time college intern. The laboratory <br />also provides services to EBDA and Castro Valley Sanitary District (CVSan). The Laboratory <br />handles around 230 samples a month which includes collecting samples and in-house and <br />contract lab analyses. <br /> <br />The City anticipates that the State of California will adopt The NELAC Institute (TNI) 2016 <br />Laboratory Standard as the basis for environmental laboratory accreditation in the near future <br />and will require starting implementation as soon as July 1, 2020.This will require improved <br />documentation procedures and sample tracking. As such, the City is seeking a Laboratory <br />Information Management System (LIMS) to streamline data management and enable the Lab to <br />efficiently meet the TNI standards. <br /> <br />II. BACKGROUND <br /> <br />The Laboratory Supervisor arranges sampling schedules based on permit and client requirements <br />and the laboratory collects and analyzes samples accordingly. Sample collection information is <br />recorded manually into a logbook. In-house lab data is manually transferred from paper bench <br />sheets into Excel spreadsheets and into a manual data logger for archiving in the Plant’s <br />operational database (OSI PI Historian). Attachment D illustrates the Plant’s current data <br />management process. <br /> <br />Pretreatment compliance analyses are provided by the Contract Laboratory. ESS uses PACS and <br />FileMaker for scheduling and importing/storing analytical data. <br /> <br />2259