Reso 2020-123 Clean Air Grant Funding with BAAQMD Class IV Bike Lanes

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DocuSign Envelope ID: E22C8FEA-1CBF-4AC8-B97F-228503A7F74B BAAQMD FYE 2020 TFCA Funding Agreement ATTACHMENT C MONITORING OF PROJECT PERFORMANCE (Note: The section numbers shown in parentheses below refer to sections in the Agreement.) 1. Progress Reports (Section II.6): The Project Sponsor shall submit Progress Reports to the Air District summarizing Project progress. Progress Reports shall be prepared on the Air District's Progress Report form. Due Dates: Beginning sixty (60) calendar days after the Effective Date, every March 1 and September 1 until the start of the Project Operational Period. The Progress Report shall include at least the following information: A. Project costs (as specified in Attachment A), project costs incurred to date, and project costs incurred during the applicable reporting period. B. A summary of project activity during the reporting period. C. Information about the implementation status of the project, including if Project is adhering to the Project Schedule as specified in Attachment A, and if delays are anticipated or have occurred, the reasons for the delays and the proposed new schedule for Project implementation. D. If applicable, copies of any press releases, newsletter articles, or other public information materials regarding the Project produced during the reporting period. Include use of the Air District's logo and any other acknowledgment of the Air District as the Project funding source. 2. Expenditure Report (Section II.6): The Project Sponsor shall submit an Expenditure Report along with the Final Invoice to the Air District to request reimbursement. The Expenditure Report shall be prepared on the Air District's Expenditure Report form. Due Date: By sixty (60) calendar days after the start of the Project Operational Period. The Expenditure Report shall include at least the following information: A. A table that contains the applicable information for each of the Project bicycle facilities: a. Activity centers or transit stops serviced by, and the distance from, the bicycle facility; b. Date construction or installation completed, and bicycle facilities are placed into public service; c. Length and cross section of the bikeways, and page and section numbers of Chapter 1000 of the California Highway Design Manual pertaining to the design of the Project bikeways, and two (2) or more days of pre -project bicycle count data using methodology and count forms from the National Bicycle and Pedestrian Documentation Project; B. Maps showing the locations of each of the installed Project bicycle facilities. C. Photographs with date -stamps that demonstrate that all the bicycle facilities are installed or constructed. D. Documentation that the Project Sponsor has acknowledged the Air District as a Project funding source, such as photographs of the funded bicycle facilities with Air District logos attached; documentation of use of the Air District's logo on promotional materials, brochures, handbooks, and maps that promote or inform the public about the Project services; and copies of press releases and newsletter articles related to the Project. E. A discussion of any pertinent issues or problems experienced with the Project to date. TFCA Project 20R15 Page 12