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City of San Leandro <br />Meeting Date: April 5, 2021 <br />Staff Report <br />Agenda Section:File Number:21-167 CONSENT CALENDAR <br />Agenda Number:8.M. <br />TO:City Council <br />FROM:Fran Robustelli <br />Interim City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:Susan Hsieh <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Authorize the <br />Interim City Manager to Execute a Sole Source Purchase with Cozad Trailer <br />Sales, LLC for an End Dump Trailer at an Amount Not to Exceed $73,791.63 <br />and Appropriation of $73,791.63 from the Gas Tax Fund Balance to the <br />Equipment Repair and Maintenance Operating Account 690-16-002-7510 for <br />Fiscal Year 2020-2021 <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve and authorize the Interim City Manager to <br />purchase an end dump trailer to haul paving grindings. The trailer will cost $73,791.63 (sales tax <br />included). <br />BACKGROUND <br />With the enactment of SB1 in 2017, the City receives State monies (issued monthly) for <br />maintenance projects located within the public right-of-way. The addition of modern equipment to <br />the City’s fleet allows Public Works to increase the amount and complexity of asphalt repairs that <br />can be accomplished in-house by staff. This enhances street maintenance, which aligns with the <br />City Council’s goal to maintain and enhance the City’s infrastructure. <br />Analysis <br />The State Controller’s Office (SCO) estimates that the City will receive approximately $1,543,000 <br />in SB1 funds during the current fiscal year. This is in addition to the $2,106,000 in Highway Users <br />Tax Act (HUTA) monies that are received and shared between the Public Works and Engineering <br />& Transportation Departments for use in road maintenance projects. <br />In January 2019, the City Council approved a rent-to-own agreement for a cold milling (grinder) <br />machine, which the City now fully owns. Currently, the grindings are fed on a conveyor belt into <br />Page 1 City of San Leandro Printed on 3/31/2021 <br />134