Laserfiche WebLink
File Number: 21-478 <br />This Software-as-a-Service (SaaS) package is used extensively by the Public Works Department <br />and provides core functions required to maintain and manage City facilities, parks, assets, and <br />the Water Pollution Control Plant, along with the administration of the My-SL program, which <br />involves several City Departments. <br />The City is charged an annual subscription license fee which provides Staff with access to the <br />online systems. In addition, the vendor provides software updates and technical support. This <br />annual renewal covers all of the licenses needed by Staff to fully use the software. <br />The budgeted amount in FY 2021-2022 is $56,305.56 ($53,624.31 plus up to a 5% increase for <br />2021-2022, approved by the City Council on October 20, 2020). However, the additional modules <br />described above increased the FY 2021-2022 renewal amount to a combined total of <br />$93,705.12. As such, a one-time allocation from the IT Fund Balance of $37,399.56 is <br />recommended to complete the transaction. <br />Previous City Council Actions <br />·On October 19, 2020, the City Council approved Annual Renewals for Fiscal Years 2020- <br />2021 and 2021-2022 with Dude Solutions, Inc. for Facilities Management System and <br />Mobile 311 System for the Combined Amount of $107,248.62; <br />·On July 16, 2018, the City Council approved an annual renewal agreement with Dude <br />Solutions, Inc. for FY2018-2019 for the amount of $52,610.25 <br />Legal Analysis <br />The City Attorney’s office reviewed and approved the purchase agreements. <br />Fiscal Impacts <br />The total annual software and maintenance cost for Fiscal Year 2020-2021 is $93,705.12.This <br />project requires a Council appropriation in FY2021-22 of $37,399.56 to cover all costs. The <br />Information Technology Fund 688 has sufficient funding in its fund balance to cover this <br />appropriation request. <br />Budget Authority <br />This Information Technology Fund 688 project has$56,305.56 in its FY 2021-2022 Account <br />688-13-001-5311 and requires a Council appropriation of $37,399.56 from the Fund 688 Fund <br />Balance to Account 688-13-001-5311 to cover the remainder of this project’s costs. <br />PREPARED BY: Tony Batalla, Chief Technology Officer, City Manager’s Office <br />Page 2 City of San Leandro Printed on 9/2/2021 <br />436