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Consulting Services Agreement between City of San Leandro and Last revised 03/16/2022 PlanIT Geo for Trees Master Plan Exhibit A – Page 4 of 17 ❖ Maintenance recommendation (Priority 1 Removal, Priority 2 Removal, Priority 3 Risk Prune, Priority 4 Routine Tree Maintenance, Priority 5 Young Tree Maintenance) If the City would prefer PlanIT Geo can add a list of common observations that we routinely see in the field. The addition of these observations would not increase PlanIT Geo's per tree rate or the total compensation contemplated under this Agreement. Quality Control PlanIT Geo provides cities with professional, courteous, and informative tree inventory project experiences beginning with high-quality tree inventory data. We can make this assurance because: 1. Quality control begins with proper training and education. PlanIT Geo’s ISA Certified Arborists are college-educated and skilled at conducting tree inventories. *All technicians working on this project have an ISA Certified Arborist credential and are supervised by an Arborist with a Tree Risk Assessment Qualification (TRAQ) credential. 2. During the inventory process, extensive quality control checks are applied regularly. Using PlanIT Geo’s proprietary TreePlotter™ application access will be granted to city staff to dynamically monitor inventory progress. 3. In addition to daily quality checks and control, tree inventory Project Manager performs remote and/or on-site data checks to ensure data collected by other staff adhere to city work specifications and national industry standards. 4. PG welcomes and encourages city staff to perform on-site verification of the data. PG staff will cooperate fully with city staff to achieve a high level of confidence in the accuracy of the data. PG will provide staff with weekly or bi-weekly updates. 5. If any errant tree site location is detected, it is PG’s responsibility to correct the data promptly. Format Options for Inventory Data Deliverables Upon completion of the inventory and the QA/QC process, PlanIT Geo delivers tree inventory data in Microsoft Excel and ESRI Shapefile and/or Geodatabase. PlanIT Geo will meet with the City prior to data delivery to review the inventory. Data can be delivered in the desired coordinate system and contain full metadata references. Data will be reviewed for errors prior to being provided to the City. TreePlotter’s “Exporter” tool can save data as CSV or Shapefile formats at any point in time during the project and active TreePlotter subscription. Data export is free at any time and will be no extra cost to the City. Software – General Approach The Tree Inventory Team will utilize PlanIT Geo’s TreePlotter INVENTORY software. The TreePlotter software platform is web/mobile-based, accessible on all major web browsers, responsive to smartphones, can be used on most leading brands of tablets, and is highly configurable. Data is securely stored in Amazon Web Services (AWS) on a US server with access only by PlanIT Geo's development and support team. Both products, TreePlotter INVENTORY and CANOPY (optional), will be set up within the same web application for this project. PlanIT Geo is offering the City a free 1-year subscription to these programs that begins upon inventory data delivery. The TreePlotter platform includes numerous administrative, mapping, visualization, data management, data sharing, filter/searching, and reporting functionality. The TreePlotter platform will allow you to: • Upload, edit, manage, search/filter, share, analyze and report on tree inventory data and PDFs.