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Consulting Services Agreement between City of San Leandro and Last revised 03/16/2022 PlanIT Geo for Trees Master Plan Exhibit A – Page 14 of 17 7. A remote meeting will be held to discuss the feedback received from the public and any necessary revisions within the scope of the Plan. 8. PlanIT Geo’s Design Team will utilize Adobe InDesign and other graphic design tools to develop a Plan that appeals to a wide audience and includes infographics, maps, and other visual aids. Once completed, this will serve as the final Plan for review by the City. 9. Once approved, the final Trees Master Plan will be shared as an Adobe PDF including all source files to enable the City to access and utilize specific sections of the Plan for future messaging and presentations. Key components of the Plan will be added to the project website. Presentations & Delivery The Consulting Team recommends additional presentations to City commissions and boards that impact or influence the trees in the City, for example, the Planning Commission and/or the Recreation and Parks Commission. 1. The timing and audience for the presentations will be discussed with the City and finalized. 2. The Consulting Team recommends 2 presentations— one at the draft stage and one at the final stage of the Plan. 3. The team will prepare an outline for both presentations and draft PowerPoints for the City to review. 4. The team can host the meetings/presentations on Zoom or City-preferred platform. 5. A PDF copy of the presentation will be shared with the City. 6. After all project components are completed and approved, the Consulting Team will prepare the final delivery folder of all supporting studies, worksheets, and documents. A remote meeting and screenshare will be set up by the Consulting Team to provide a review and training of the materials to key staff and stakeholders. This will ensure successful implementation of the Plan. 7. 6 months following project completion, PlanIT Geo will work with the City to transfer hosting or content from the project website. SUMMARY OF TASK DELIVERABLES Project Management ❖ Tree Inventory and Master Plan kickoff ❖ Monthly meetings ❖ Internal Work Plan of timeline/milestones ❖ Zoom, Gantt Charts, Trello 1.1) Tree Inventory ❖ Kickoff meeting and logistics defined ❖ 20,000 trees + planting sites and stumps ❖ Free 1-year subscription to TreePlotter ❖ TreePlotter and data training ❖ Excel and Geodatabase delivery ❖ Accurate and precise data 1.2 – 1.4) Heat and Planting Area Assessments ❖ Draft and final summary sheets and maps ❖ Draft and final priority planting areas