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Consulting Services Agreement between City of San Leandro and Last revised 03/16/2022 PlanIT Geo for Trees Master Plan Exhibit A – Page 15 of 17 ❖ Draft and final tree canopy goals ❖ Strategic approach to tree inequity 2.1 – 2.2) Outreach Plan, Recommendations ❖ Community Outreach Plan ❖ Partnership with SL2050 and others ❖ 13 engagement sessions including project website, 3 public meetings, 2 online surveys, social media, and local events ❖ Draft and final education recommendations 3.1 – 4.5) Technical Guidance ❖ City staff consultations (8) ❖ Stakeholder consultations (10) ❖ Benchmarking research, Audit ❖ Recommendations for tree list, planting, care, risk, Tree Infrastructure Team, budget/revenue, and ordinance updates 4.6) KPIs, Plan Development, Presentations ❖ Urban Forest Audit ❖ Draft and final KPIs ❖ 2 drafts and review sessions ❖ Graphic design and final draft ❖ 2 remote presentations ❖ Final delivery and training PROPOSED PROJECT TIMELINE PlanIT Geo proposes a 15-month project beginning in April 2022 and concluding in June 2023. This timeline provides adequate time for data collection, assessments, City staff and stakeholder consultations, public engagement and education sessions, analysis, development of strategies and recommendations, Plan drafting, reviews, and final presentations. PlanIT Geo can adjust the timeline based on the City’s objectives, concurrent planning, and desired milestones but recommends the following schedule to provide a comprehensive and effective planning experience and outcome. The tree and planting space inventory will commence shortly after project award and contract signing, leading with a kickoff meeting to discuss logistics, priorities, and criteria. Throughout the 1 5-month planning process, monthly remote meetings will be scheduled as needed with the Consulting Team and City project team. The urban heat and planting priority assessments will also begin concurrently with the inventory. As the data collection and assessments are underway, the Consulting Team will begin the research deep dive, development of the Outreach Plan and project website, and scheduling of City and stakeholder consultations. Final decisions for the Trees Master Plan process, timelines, milestones, partners, and other logistics will be determined at a separate kickoff meeting in early May. The Outreach Plan and engagement sessions will align with key planning elements and intervals to effectively incorporate feedback into the strategies and recommendations. A total of 13 education and engagement sessions organized by PlanIT Geo and supported by the City and partners will be held throughout the 15-month planning process.