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City of San Leandro <br />Meeting Date: January 4, 2022 <br />Staff Report <br />Agenda Section:File Number:21-769 CONSENT CALENDAR <br />Agenda Number:8.K. <br />TO:City Council <br />FROM:Fran Robustelli <br />City Manager <br />BY:Fran Robustelli <br />Interim City Manager <br />FINANCE REVIEW:Susan Hsieh <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve a <br />Master Services Agreement with Visionary Integration Professionals, LLC for <br />Development and Improvements to the Accela Permitting System (in an amount <br />not to exceed $600,000) <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution that makes a sole source finding <br />under California Public Contract Code section 3400(c)(2), approves the contract, and authorizes <br />the City Manager to negotiate and execute a Master Services Agreement (“MSA”) for the <br />services needed to improve and enhance functionality on the City of San Leandro’s Accela permit <br />system, based on the results of a needs assessment conducted in 2020. The total MSA amount <br />cannot exceed $600,000 and is structured to be implemented in individual Statements of Work <br />(SOWs). The first SOW is included and is for the amount of $63,820.00. <br />BACKGROUND <br />The Accela permit system is used by the Community Development, Engineering and <br />Transportation, and Public Works Departments’ staff as well as Alameda County Fire <br />Department staff to manage planning/zoning permits, building permitting and inspection services. <br />The system is used to calculate and collect permit fees, track plan check comments and <br />approvals, issue permits, maintain permit and inspection history and schedule inspections. The <br />Accela system, a cloud computing application, was implemented in February 2015 to replace the <br />Tidemark Advantage permit system, which was obsolete and no longer supported. <br />In 2020 staff used a competitive process to select a vendor to perform a needs assessment for <br />the Accela system. Visionary Integration Professionals (VIP) was selected for the quality of its <br />response, track record of success with the Accela system, and strong references. In turn, the <br />MSA was developed as a means to implement the recommendations put forth in the 2020 needs <br />assessment report, which include structural changes and improvements to the Accela system, <br />Page 1 City of San Leandro Printed on 12/30/2021 <br />429