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would be provided on only those items that were requested to be heard in more detail. The proposed new Agenda format would be as follows: 1. Call to Order 2. Pledge of Allegiance 3. Presentations/Recognitions 4. Public Hearings 5. Open Public Forum (Citizens would address [for 3 min. each with a maximum of 30 minutes] the City Council regarding items NOT listed on the Agenda for action. 6. Response to Comments Made During Open Forum 7. Motion to Amend Agenda (to remove items requested for staff reports and/or comments) 8. Super Motion to Adopt Remaining Items on the Agenda (to include Consent Calendar and New Business Items that were not requested to be discussed further) 9. Discussion of Business Items Remaining 10. City Council Comments 11. Continued Open Public Forum (if remaining speakers after first 30 min. segment) 12. Adjournment The Committee was supportive of trying this new format and requested that the City Clerk draft a sample agenda for review at the next Rules Committee Meeting before recommending the actual use of the new format in a formal City Council Meeting. 3. Discussion Regarding Council Member Options Regarding Verbatim Comments in Minutes After a brief discussion of options available, the Committee, recognizing that the City Council has an adopted policy of having Action Only Minutes, agreed to recommend that if a Council Member wishes to make a "statement for the record" that they be allowed to submit comments for the record in writing (with a two page limit) that would be attached to the Official City Council Minutes and made a part of the official record. It was also noted that there is no reference in the City Council Member Handbook to the policy regarding Action Only Minutes and the City Clerk was directed to prepare an amendment to the handbook that would reference that policy. 4. Discussion Regarding Guidelines for Holding Town Hall Meetings Assistant to the City Manager Cynthia Battenberg went over proposed Guidelines for Council Member Town Hall Meetings. Discussion ensued regarding the need for Department Head staff attendance and that a Council member should be limited to having one Town Hall Meeting per year, with any additional "issue driven" Town Hall Meetings being approved by the City Manager.