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Managing Tomorrow’s Resources Today Ms. Jennifer Auletta June 22, 2022 Page 5 of 7 HF&H has procuring hauling services for similar jurisdictions throughout the area and our familiarity with the City’s own hauling company, ACI. HF&H will incorporate any clarifications and additional information from the meeting with the City into a PowerPoint presentation to provide to the Finance Committee. The City will receive support from HF&H in putting together a staff report describing the procurement options and recommendations by City staff for the City Council. HF&H will additionally revise the Finance Committee PowerPoint and attend and present the City staff’s findings and recommendations at one City Council meeting. 5. Support City staff in submitting appropriate disposal modification requests for 2021 reporting year. HF&H will support the City to complete and submit disposal modification requests to CalRecycle for the 2021 reporting year. The City will require three separate requests for the Davis Street Transfer Station, the Aladdin Transfer Station, and Bluewater Environmental Services. HF&H will develop and submit requests for information to each facility and follow-up, as necessary, to receive the required data. The level of effort and quality of request to CalRecycle will be dependent on cooperation by both facility owners. Although we cannot guarantee either facility’s level of cooperation, HF&H will make reasonable efforts to obtain necessary documentation. This will include the submission of one official request for information and subsequent follow up via a maximum of four phone calls or emails to the appropriate facility contacts. HF&H will complete the submittal forms and provide them to the City for review. We will incorporate one round of revisions prior to submitt ing the requests to CalRecycle. If clarification on the submittal process or required documentation is required prior to submitting the request, HF&H will help facilitate communication with CalRecycle staff to receive further direction. Once CalRecycle has received the request, HF&H will support the City in responding to questions from CalRecycle throughout their review of the disposal modification. 6. Additional support (as necessary). HF&H understands meeting AB 341, AB 1826, and SB 1383 compliance will require a degree of flexibility to respond to unanticipated challenges or discoveries. Furthermore, the City’s success is dependent on an ongoing, successful, collaboration with multiple partners including ACI and StopWaste, leaving the City partially subject to the progress of these partners. To account for unforeseen circumstances that may arise, HF&H has included an additional fifteen percent contingency within the proposed budget to meet the City’s needs, as they may arise during the remainder of the 2022 calendar year. Fee Estimate HF&H proposes to perform this work on a time-and-materials basis, based on the rates contained in Attachment A, and with a total not-to-exceed budget of $135,485. The table on the following page presents our estimate of the hours, by position, that will be required to complete the scope of work described above. This is just an estimate. HF&H reserves the right to reallocate budget across phases, tasks, and staff positions in order to meet the needs of the project as it unfolds.