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<br /> <br /> Managing Tomorrow’s Resources Today <br /> <br /> <br />Ms. Jennifer Auletta <br />June 22, 2022 <br />Page 4 of 7 <br /> <br /> <br />demonstration and training sessions to appropriate City staff on implementing the reporting <br />system and provide guidance on using the reporting templates to generate the City’s initial SB <br />1383 jurisdiction compliance report. HF&H will provide ongoing support, as needed, through the <br />remainder of the 2022 calendar year. <br />2.2. Continue supporting City staff with the implementation of Recyclist software, including <br />developing a process for uploading and verifying information on Recyclist. <br />HF&H will continue facilitating the integration of the Recyclist software into the City’s reporting <br />processes through data verification and troubleshooting. HF&H will serve as a liaison between <br />the City, ACI, and Recyclist to develop a process for the ongoing uploading, maintaining, and <br />accessing of information and ensure the process is carried out for the next scheduled data upload <br />in September. Following this upload, HF&H will address any issues or challenges that came up <br />and amend the processes or protocols one-time, as necessary. HF&H will additionally perform <br />two data reviews to ensure records are accurately migrated from ACI’s Tower system to Recyclist. <br />3. Review existing contracts and recordkeeping practices related to organic waste product <br />procurement and update contract language for SB 1383 compliance, as appropriate. <br />HF&H will review the City’s current recovered organic waste procurement policies, including <br />purchasing polices, related City ordinances, and standard purchasing contracts to identify where <br />additional policies or standards are required to meet SB 1383 compliance. Following this review, <br />HF&H will schedule up to four meetings with relevant City departments most actively engaged in <br />procuring recovered organic waste products, including the Public Works, Parks and Recreation, and <br />Finance departments. At each meeting HF&H will discuss how the department can support the City in <br />reaching their annual recovered organic waste product procurement target and best practices for <br />implementing new or updated policies. As a new and evolving issue area, HF&H staff has remained <br />diligent about keeping up to date with current innovations related to procurement, providing an <br />assurance for the City that every option for utilizing recovered organic waste products is explored <br />with the appropriate City department. HF&H will provide recommended language to incorporate into <br />the relevant policies and ordinances through a redlined version of each document. After review by <br />the City, HF&H will provide one round of revisions to the recommended language based on City <br />comment. <br />4. Assist City in developing a procurement plan for solid waste, recycling, and organics collection <br />service <br />In preparation for the termination of the City’s current contract with ACI in 2025, HF&H will assist the <br />City in determining whether a sole source or competitive procurement process is most beneficial and <br />economical for the City. As part of the evaluation, HF&H will provide the City with a list of the benefits <br />and risks for each procurement option and their expected timeline and budget. HF&H will hold one <br />virtual meeting with City staff to discuss each process and address any comments or questions. The <br />City will feel confident knowing they have received a comprehensive analysis based on the experience