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3. Conduct regularly scheduled project team meetings at weekly intervals to monitor progress and resolve project -related issues as they arise. 4. Perform updates to the project budget on an ongoing basis. Recommend adjustments to design or scope when necessary to stay in budget. 5. Prepare monthly project cost reports which identify committed costs to date and projected costs to completion on a line item basis. 6. Monitor the project schedule on an ongoing basis. Recommend revisions or logic changes as necessary to maintain the schedule. 7. Manage the day to day details of the project. Prepare correspondence, meeting minutes, reports and other documentation necessary to control the project. 8. Advise City staff and make recommendations when policy or design decisions are required. 9. Assist in the public review process and in presentations to City commissions and council as required by the City to obtain project approvals. 10. Review and recommend for approval design consultants' invoices. 11. Review the Design Development documents for completeness, coordination, and compliance with design intent. 12. Make recommendations for reducing project cost through the use of alternative materials, means, and methods. 13. Prepare a comprehensive and specific Design Development Phase project cost estimate. 14. Submit Design Development documents and project cost estimate to the City for review and approval. 15. Coordinate with design team to incorporate City review comments into the design. 16. Work with the City to develop a complete and comprehensive main library relocation plan. Assist as needed in the location of suitable space. Negotiate leases, if necessary, coordinate the design of required improvements, and plan the logistics of the move. Phase III Construction Documents Manage and coordinate the preparation of Construction Documents. Interface with the design team, City staff and outside firms and agencies, to facilitate the process. Exhibit A Page 2 of 5 1/10/90 Rev.