Reso 1997-026 to 030 - Laserfiche WebLink

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17. Coordinate the procurement of all other applicable permits. 18. Secure services required from utilities companies involved in providing services to the temporary and permanent facilities. Phase IV Bidding and Award 1. Assemble a comprehensive set of bid and construction documents, in accordance with City requirements, for distribution by the City to prospective bidders. 2. Develop bidder prequalification criteria and manage the prequalification process. 3. Review the qualifications of all prospective bidders and prepare a list of prequalified bidders for approval by the City. 4. Conduct a pre -bid conference and walk-through of the Project. 5. Receive and coordinate bidder questions, and issue necessary addenda. 6. Review all bids, prepare a comprehensive analysis of the bids, clarify any irregularities, and recommend to the City the lowest responsive bidder. 7. If improvements required for interim library operation are extensive enough to warrant competitive bidding, perform the activities listed in items 4 - 6 above for this work. Phase V Construction Coordinate the completion of improvements for interim library operation and the relocation of library operations. 2. Conduct a preconstruction conference for the Project work. 3. Review contractor's construction schedule and request revisions if necessary. Monitor progress against the schedule. 4. Manage the construction process on a daily basis. 5. Visit the site daily to monitor construction performance and address field issues. 6. Conduct weekly progress meetings to be attended by the contractor, architect, appropriate consultants, and appropriate City staff. Prepare minutes of these meetings. 7. Prepare all documentation necessary to manage the construction process including correspondence, meeting minutes, document logs, clarifications, proposal requests, etc. Exhibit A Page 4 of 5 1/10/90 Rev.