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Participating Entity who has executed this Agreement. The RFP, as revised, shall be subrbitted to the District for authorization to proceed with advertising it. The Committee will work with District's procurement department to specify a reasonable period of time for the receipt of comments from the Participating Entities. 9. Steps to Award of Bus Shelter/Advertising Contract As the Administrator of the Project, the Participating Entities recognize and agree that the District, acting through its Board of Directors shall award the bid and authorize the execution of the contract with the successful bidder. However, before the final contract is adopted, the following steps will be followed to ensure that there is concurrence among the Bus Shelter Committee Members and the Participating Entities regarding the award of and terms of the Contract. Objectives of the RFP Process 1. To develop a step wise process which ensures that each Participating Entity has an opportunity to have their interests included in the RFP, considered in the selection process and as part of the contract negotiation process. 2. To select a Contractor who will immediately enter into contract negotiations following acceptance of the proposal. 3. To discuss during the contract negotiation those areas of similarity as well as areas of special concern for each Participating Entity and the District. 4. To reach consensus among the Participating Entities and authorize the AC Transit Board of Directors to execute a contract which reflects those issues of concern and which has an initial term of 5 years with an option to extend to an additional 5 years if terms of contract are met. Steps to Award of Contract Following the distribution of the RFP to prospective bidders, the following process will assist the Participating Entities and the District in the award of the contract for the installation and maintenance of advertising bus shelters. 1. Convene the Selection Committee which is comprised of all of the members of Bus Shelter Committee. Bus Shelter Agreement June 16, 1998 Page 6 of 11