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b) Financial Information: Identify sources of financial information to be used for preparation of cost allocation plans and use fee study, including budget and expenditure statements, current fee schedules, expenditure reports, etc. (City to provide same within 10 calendar days of request.) c) Establish Cost Plan Structure and Identify User Fee Activities: In preparation for discussions with City staff, determine structure of cost allocation plan and City-wide user fee study, including determination of indirect and general City operating departments. Develop data gathering worksheets for departments. d) Conduct Interview: Interview with all managers and key staff to determine functions and fee activities performed and for whom. e) Data Compilation, Cost Plan Preparation and User Fee Analysis: Evaluate all financial and statistical information. Integrate interview results into the data. Review all applicable revenues, reimbursements and credits as appropriate. f) Review Draft Cost Allocation Plan and User Fee Analysis: Prepare Draft Cost Allocation Plan and User Fee Analysis for review by City staff. (City to perform review within 10 calendar days.) g) Final Revisions to Calculations: Revise Draft Cost Allocation Plan and User Fee Analysis, incorporating changes identified from review by City staff to develop accurate comparison between cost and current revenue. (Maximum two drafts provided.) h) Develop Recommendations and Draft Final Report: Prepare and review with City staff and management Draft Report which defines project, displays study results including cost calculations, recommends fees or levels of revenue recoveries, and provides estimates of projected increases in general fund revenues. (City to perform review within 10 calendar days.) i) Prepare Final Report for Presentation: Prepare Final Report, incorporating changes identified from review of Draft Report by City staff in preparation for submission of findings to the City Council. Provide 12 copies of Final Report and 1 photocopy master. (Maximum of two presentations provided, if necessary.) j) Project Completion: Answer questions and take additional steps as necessary resulting from presentation to City Council. EXHIBIT A Page 2 of 4 AGRE\EXHIBITA.DOC (Word 6.0)