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File Number: 22-384 irrigation interconnections. Kleinfelder was selected as the consultant for the well design because they are familiar with the site and its local geology from other prior City projects. On March 15, 2019, a Consulting Services Agreement (CSA) with Kleinfelder was approved for the preparation of bid documents for the irrigation well replacement project for $31,638. ·Amendment 1 to that agreement increased the fee by $4,200 to cover additional services related to relocation of the well to an entirely different section of the park ·Amendment 2 to that agreement increased the contract by $8,000 to cover additional design consulting services to: -Collect site data unavailable on record drawings, and to review the suitability of the proposed electrical and irrigation points of connection. -Modify design as needed to properly connect with existing site utilities. -Determine a suitable prefabricated equipment shelter in lieu of salvaging the existing structure The current value of this contract, including amendments 1 and 2, is $43,838. Because this value is less than $50,000; neither the original contract, nor Amendments 1 and 2, required City Council approval. Analysis Construction of the well is anticipated in spring 2023. Amendment 3 extends the contract to the end of calendar year 2023 to ensure there is sufficient time to construct the work and close out the contract. Amendment No. 3 increases the design scope to provide additional specifications and construction details required to make the plans suitable for a low-bid, public works contract. Kleinfelder’s original design scope was based on well installation using a request for proposal selection process to select a qualified well contractor, with the design documents providing only a summary of the work. However, instead of a simple well replacement that could be designed and accomplished by a well contractor, the project scope has increased to include relocating the well, providing entirely new electrical service connections, and installing a new maintenance structure that requires the involvement of multiple trades. These additions to the design require use of a general contractor and the correct way to select general contractor is through a public bid based on price. As a result, details must be added to the contract documents to ensure that the quality and features of the finished construction meet the intent of the project. The additional fee for this effort is $19,924. Amendment No. 3 also includes well construction assistance services. These tasks were not included in the original contract because a design-build contractor would have included them as part of their bid. Kleinfelder will be onsite to observe all critical phases of the well construction, and provide related services such as: ·Interpreting field data collected from the test boring to provide a final well design and well screen placement commensurate with water quality and production potential; and ·Evaluating and providing engineering recommendations for pump type, placement (depth), and operation based on actual well depth; and ·Preparing a summary report documenting the well construction. This final report will include important reference information such as an as-built diagram of the well, the aquifers and lithology encountered, water quality analysis, and flowrate test results. Page 2 City of San Leandro Printed on 10/13/2022