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City of San Leandro Comprehensive User Fee Study and Development Impact Fee Study 1 EXHIBIT A CONSULTANT SCOPE OF SERVICES Task 1: Project Commencement To ensure the project is initiated with common goals and understanding, we will conduct a project commencement meeting with City staff members who will oversee the progress, completion, and implementation of its findings. This meeting will include a discussion of expectations, initial identification of project-specific issues, overview of the project’s timeline, process, and data needs, as well as any important City policies and procedures. To become familiar with the City’s organizational structure, accounting structure, and basic financial data, we will also issue a consolidated data request to the City. Initial data requested will center on adopted budgets, recent financial performance (revenues and expenditures), current labor cost detail and classifications, organizational structures, existing relevant policies, current General Plan and other master plan documents, and other items of a more global nature. Task 2: Cost Allocation Plan The following detailed work plan is for completion of a Cost Allocation Plan (Plan). Per the RFP, NBS will provide two versions of the Plan: a “Full Cost” plan, as well as a Title 2 compliant plan for use in reimbursement of costs from State and/or Federal grants. TASK 2.1: INDIRECT COST CENTERS AND ALLOCATION FACTORS Upon initiation of this project element, we will work closely with the City’s finance staff to ensure that the Plan meets the City’s specific needs. For example, we will discuss:  How the Plan impacts any existing enterprise fund budgets and/or general fund budgets.  The degree of complexity the City desires for the Plan in terms of the number of factors utilized to allocate costs, which depends greatly on data available and the City’s capacity to track and update various data metrics over time.  The intended use of the Plan for application in budget and accounting practices, development of hourly rates, reimbursement of costs from external agencies and/or grants. We will review the City’s existing Cost Allocation Plan and central chart of accounts and confirm the list of indirect (overhead) cost centers to be included in the Plan. TASK 2.2: DRAFT OF OUTCOMES We will review the line-item expenditure detail for each indirect cost center that is selected for cost allocation within the Plan and highlight any expenditure items that may not be reasonable to include in cost allocations. Based on review and feedback with City staff, we will make any necessary adjustments and include notations for future reference and audit trail purposes. We will customize a version of our Cost Allocation Plan template to the City’s organizational and accounting structure. We will complete the functionality of the Plan by inputting all expense, allocation factor, and other relevant data entries as needed, and generate: