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Consulting Services Agreement between City of San Leandro and Last revised 11/16/2022 TAIT & Associates, Inc. for PWSC Replace Fuel Tanks Exhibit A – Page 1 of 6 EXHIBIT A SCOPE OF SERVICES City of San Leandro owns and operates a fuel dispensary station at the Public Works Service Center located at 14200 Chapman Road that serves city’s fleet of vehicles. City plans to upgrade this fuel dispensary station to compliance with the current California Health and Safety Code. TAIT & Associates, Inc. scope of work will include provide engineering services for the Public Works Service Center (PWSC) Replace Fuel Tanks Project. This project will install new fuel storage tanks and fuel dispensers at the P SWC to meet both the applicable regulations and the current demand of the fuel station. The work includes removal of the existing, non-compliant four (4) underground storage tanks (UST) and associated piping supplying the fuel station. The new fuel tanks m ust meet all current federal, state, and county regulations and the City’s installation requirements. The four (4) existing fuel dispensers will be replaced with new, modern dispensers at the same location and configuration. Consultant shall perform all engineering and project management related work necessary to prepare plans and specifications suitable for Public Works bidding. The Scope of Services is not definitive and is intended only as a guide to illustrate the minimum project requirements. The final design task shall be completed within 6 months of the notice to proceed from the City. Consultant shall provide a preliminary project schedule using key milestones or tasks in the proposal. TASK A - PROJECT MANAGEMENT Consultant shall be the primary responsible party for managing the project’s schedule and the consultant contract budget. In addition, the consultant is expected to attend a kickoff meeting and biweekly progress meeting and prepare meeting minutes with action item logs for subsequent follow-up. During the kick- off meeting, consultant shall meet with City staff and others to review purpose of the project, scope of work and project goals. An initial project schedule will be developed and submitted to the City at the meeting. Consultant shall prepare and deliver a more detailed schedule following the kickoff meeting. The consultant is expected to maintain frequent and timely communication with City staff throughout the duration of the project. All project schedules shall be prepared in Gantt chart format, utilizing Microsoft Project software. Three weeks for City review of each submittal shall be included in the schedule. Schedule updates shall be provided at all progress meetings. The total project budget for both design and construction is $1,000,000 including contingency. Consultant is expected to design a project that can be built within the available funding and to communicate often and early with respect to the schedule and budget.