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File Number: 22-656 requirements of the project’s Federal American Rescue Plan Act (ARPA) funding. As is standard in the construction industry, staff balanced site investigation costs with the risk of finding unforeseen conditions during construction as well as the design costs with the level of detail on the plans. As a result, unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. To minimize delay to the project and ensure that the scope of work is adjusted as needed to provide the highest quality project, staff requests that the City Council authorize the City Manager or her designee to negotiate and approve individual change orders up to 5% ($123,550) of the original contract amount. In addition, staff requests authority to negotiate and approve cumulative change orders up to 25% ($617,750) of the original contract amount. While this level of cumulative change orders is relatively high, this will help to ensure efficient completion of the project on budget and on schedule. This contingency also provides flexibility to add additional street segments to the project should costs on the future bid for the paving phase be less than projected. Current Agency Policies ·Maintain and enhance the City’s infrastructure Previous Actions ·On 4/18/2022 by Resolution No. 2022-055, the City Council Approved a Consulting Services Agreement with Nichol Consulting Engineers for the Design of the Annual Street Paving 2021-2023, Project No. 2022.0050 for an Amount Not to Exceed $1,065,000; to Authorize Individual Agreement Amendments Up to 10% ($106,500); and to Authorize Cumulative Agreement Amendments Up to 25% ($266,250) Applicable General Plan Policies ·Policy T-3.6 - Pedestrian Environment. Improve the walkability of all streets in San Leandro through the planning, implementing, and maintaining of pedestrian supportive infrastructure ·Policy T-3.7 - Removing Barriers to Active Transportation. Reduce barriers to walking and other forms of active transportation such as incomplete or uneven sidewalks, lack of wheelchair ramps and curb cuts, sidewalk obstructions including cars parked on sidewalks, trail gaps, wide intersections, and poor sidewalk connections to transit stops ·Policy CSF-6.8 - Maintenance. Ensure that sufficient funding is provided for the ongoing maintenance of City-owned facilities, including streets, streetlights, traffic signals, landscaping, street trees, storm drains, public buildings and other infrastructure Environmental Review This project is Categorically Exempt per California Environmental Quality Act (CEQA) Section 15301(c) of the CEQA guidelines. A Notice of Exemption was filed with the Alameda County Recorder’s Office on April 14, 2022, and the City received no public objections to the project within the statutory comment period. Page 3 City of San Leandro Printed on 12/21/2022