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File Number: 23-037 In addition to recommending the City Council approve Amendment No. 2 for TRB tonight, City staff is also recommending that City Council approve a total not to exceed contract amount of $987,5000 for the combined TRB and CSG contracts. The $987,500 reflects the original $400,000 total contract cap plus the administrative change orders of up to $100,000 for both contracts plus the Amendment No. 2 increase requested tonight of $487,500 for TRB. The costs incurred by TRB and CSG are fully cost recoverable for the City in that they are charged directly to building permit applicants based on time, an hourly rate and listed annually in the City ’s Master Fee Schedule. Building will amend and increase its third -party plan check contracts only if permit applicants have paid proportionate fees directly to the City. Reviewing building permits is an essential local government function, therefore localities must fund and maintain this public service. Previous Actions Amendment No. 1 to the original $250,000 contract for TRB was administratively approved by the City Manager in December 2022 to increase the budget by 25% or $62,500 to up to $312,500. Legal Analysis The Resolution and Amendment No. 2 to the Consulting Services Agreement with TRB+Associates were reviewed by the City Attorney and approved as to form. Financial Impacts This Amendment No. 2 will cost $487.500 but will generate a like amount of building permit fee revenues, which will offset the cost. The Building Division will require Council appropriation for Fiscal Year 2022-2023 to increase building permit revenues in Account 010-3301 and expenditures in Account 010-42 -002-5120. The original $500,000 ($400,000 plus $100,000), or 25% in administratively allowed change orders, was approved by City Council in the FY2022-23 City budget. Specific Council action required to enact Amendment No. 2 are as follows: ·Increase revenue appropriation in Account 010-3301: $487,500 ·Increase expenditure appropriation in Account 010-42-002-5120 :$487,500 Total $ -0- ATTACHMENT Attachment A: Resolution Approving Amendment No. 2 to the CSA for Third Party Plan Check Services Between the City of San Leandro and TRB +Associates and Approving a Total Amount Not to Exceed $987,500 for the City’s Third-Party Plan Check Services Contracts with TRB+Associates and CSG Consultants, Inc. o Ex A1: Amendment No. 2 to the TRB+Associates CSA PREPARED BY: Mike Jeffery, Chief Building Official and Tom Liao, Community Development Director Page 2 City of San Leandro Printed on 2/15/2023