10A Consent - Laserfiche WebLink

Home

WRT | RFP No. 60149: San Leandro Comprehensive Parks Master Plan 19 TASK 6 DELIVERABLES : • Preliminary Recommendations Memo Task 7 – Final Plan and Implementation Strategy The Plan will include strategies, priorities, budget support, and funding mechanisms for the short-term, mid-term, and long-term, as developed during the needs assessment phase of the planning process. Additionally, the final plan will include the following: 7.1 Operational and Maintenance Assessment PROS will review and refine, if necessary, maintenance protocols for parks to ensure appropriateness, efficiency, and sustainability. We will facilitate a workshop with the City and School District maintenance staff to discuss maintenance practices and principles for the desired maintenance outcomes required for each site. This will include establishing maintenance standards for major elements in parks and recreation facilities, how to determine costs, schedule staff, manage capital improvement lifecycle costs and schedules, and how to create more efficiency in use of people, equipment, and supplies to support the desired outcomes. The plan will identify recommendations for routine and preventative maintenance programs, work management, asset lifecycle management, customer feedback program, performance measurements, staffing levels, and equipment management. We will also perform an analysis of the current practices of the City and School Districts to evaluate their operational situations. This analysis will identify future organization and staffing needs, improved operational efficiencies, policy development, process improvements, system and technology improvements, and marketing/ communication opportunities. This review will include comparison of current policies with national standards. We will recommend policies and adjustments to current policies where enhancements may be needed or gaps are identified. 7.2 Financial Assessment The Consulting Team will perform analysis to identify the financial situations of the City and School Districts over the last five years. The financial analysis will look at budget, pricing policy, user fees, current and other revenue generating opportunities, grant opportunities, and revenue forecasts. This analysis will identify the financial situation of the City and School Districts with three primary goals: • Understand the financial dynamics to further advance the understanding of operations gained through the work described above • Review funding and accounting practices with an objective of accurate financial fund tracking and the ability of the City and School Districts to have more useful financial information for strategic decision-making • Seek opportunities to improve the financial sustainability of the City and School Districts including evaluating expenditures and increasing current and new sources of revenue This review will include comparison of current policies with national standards of best practice agencies. The Consulting Team will recommend policies and adjustments to current policies where enhancements may be needed, or gaps are identified. 7.3 Funding and Revenue Strategies and CIP Support Funding strategies will be developed based on our analysis of the facilities as well as the national experience brought by the Consulting Team. Funding strategies to be evaluated for recommendations will include: • Fees and charges • Foundation support and partnerships