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File Number: 23-162 summer 2024. To ensure delivery of the Annual Street Sealing 2021-2023 Project on time and successfully, the curb ramp work was bid separately to allow its construction to be completed prior to the start of the street sealing project. Analysis A total of two bids were received at the bid opening on April 19, 2023, ranging between $893,400 and $1,034,000. The pre-bid engineer’s estimate for construction was $1,051,500. Staff recommends awarding to the lowest responsive bidder, Sposeto Engineering Inc. Staff verified that the contractor has a valid Contractor’s State License Board license and is registered with the California Department of Industrial Relations. None of the bidders have an office in San Leandro which would qualify them as a local business per the Local Inclusion Policy Ordinance. None of the bidders met the Local Business Participation Goal of 25% by subcontracting with San Leandro businesses for 25% of the contract value. Sposeto Engineering Inc. did provide documentation that demonstrated good faith efforts to outreach and engage local business participation. As a component of the larger Annual Street Sealing 2021-2023 Project, this project is subject to the provisions of the Community Workforce Agreement (CWA). At the mandatory pre-bid meetings, staff advised all potential bidders of the CWA. Sposeto Engineering Inc. signed the required CWA agreement. As is standard in the construction industry, staff balanced site investigation costs with the risk of finding unforeseen conditions during construction as well as the design costs with the level of detail on the plans. As a result, unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. To minimize delays to the project and ensure that the scope of work is adjusted as needed to provide the highest quality project for the City, staff requests authorization to negotiate and approve change orders up to 5% ($44,670) of the original contract amount and cumulative change orders up to 25% ($223,350) of the original contract amount. This will help to ensure efficient completion of the project on budget and on schedule. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure. Applicable General Plan Policies ·Transportation Goal T-2 Design and operate streets to be safe, attractive, and accessible for all transportation users whether they are pedestrians, bicyclists, transit riders or motorists, regardless of age or ability. ·Transportation Goal T-3 Promote and accommodate alternative, environmentally friendly methods of transportation, such as walking and bicycling. ·Transportation Goal T-5 Improve major transportation arteries for circulation in and around the city. Page 2 City of San Leandro Printed on 5/31/2023