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10/6/2025 10:37:15 AM
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6/8/2023 3:10:18 PM
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Staff Report
Document Date (6)
6/5/2023
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Reso 23-062 Resolution Authorizing Amendment No. 2 to Building Futures with Women and Children Contract
(Amended)
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\City Clerk\City Council\Resolutions\2023
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a. An overview of shelter programs, rules and regulations, immediate eviction violations, <br />rights and responsibilities, grievance procedure, CalFresh policy and daily meal schedule. <br />b. All required check-in procedures and review of service agreement or information release <br />documents to be signed. <br />c. Provide one shelter bed, per shelter occupant, for each day of use. <br />d. Complete occupant termination documentation form for all occupants who leave the <br />shelter. <br />e. Comply with the Alameda County Emergency Shelter Standards (adopted April 2022). <br />Case management services will be accessible to sheltered individuals. Case management <br />will take place at both shelters. Contractor shall utilize the County’s Coordinated Entry <br />System (CES). Coordinated Entry System (CES) will fill (20) Sister Me Home and (30) San <br />Leandro Shelter beds with referrals made by the designated CE entity. <br />f. Target Population includes adults and children experiencing homelessness, utilizing <br />prioritization of eligible individuals based on criteria other than “first-come-first-serve,” <br />including, but not limited to, the duration or chronicity of homelessness, vulnerability to <br />early mortality, or high utilization of crisis services. Prioritization includes County-specific <br />triage tools, developed through local data, to identify high-cost, high- need homeless <br />residents. <br />g. Provider will accept referrals for individuals experiencing homelessness in Alameda <br />County on the Crisis Queue and referred through the Mid County Resource Center. The <br />shelter will work with community services and utilize CES to accept referrals. <br />h. The contractor agrees to the following program measures: <br />i. Serve a target of (20) unduplicated individuals within the Sister Me Home <br />Domestic Violence Shelter and serve a target of (30) unduplicated individuals at <br />any point in time, within the San Leandro Shelter. <br />ii. 80% of participants accessing mainstream benefits within the Sister Me Home <br />Domestic Violence Shelter and the San Leandro Shelter. <br />iii. Target average length of participation in shelter: 180 days or less within the Sister <br />Me Home Domestic Violence Shelter and the San Leandro Shelter. <br />iv. 30% of enrolled participants exiting to permanent housing within the Sister Me <br />Home Domestic Violence Shelter and the San Leandro Shelter. <br />v. 75% of enrolled participants increasing or maintaining income within the Sister Me <br />Home Domestic Violence Shelter and the San Leandro Shelter. <br />i. Reporting & Evaluation Requirements: For every participant, Contractor will: <br />i. Provide the City of San Leandro with a dedicated point of contact for data quality <br />and reporting (a ‘data lead’). <br />ii. Complete all entry/exit Universal Data Elements (UDEs) in HMIS. <br />iii. Provide real-time (within twenty-four hours) data entry of all participants served <br />into the HMIS. At a minimum, this includes the HMIS intake and project <br />entries/exits, and services provided, as applicable. <br />iv. Provide an HMIS “Annual Performance Report (APR)” report for the duration of the <br />monthly period, reflecting the unduplicated total of persons served (including <br />homeless persons or persons at imminent risk of homelessness served). APR
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