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13 While goal setting will not resolve all of the City’s problems, it will help define issues and solutions over the long term. A proclamation written and prepared by a Councilmember is the only exception to this definition. Furthermore the urgent referral must include a timeframe to be completed in the motion. REQUESTS FOR FUTURE AGENDA ITEMS AND URGENT REFERRALS All City Council items brought forward at City Council meetings under Council Requests for Future Items shall be added to the City Council Priority List to be prioritized at a subsequent City Council planning retreat. An exception to the normal referral process is defined as an urgency referral. Urgent referrals should be used most judiciously to support the capacity necessary to complete the Council’s identified priorities. Items referred by Council as Urgent Matters shall be prioritized ahead of other already established priorities and will impact staff’s progress on other high priority projects. An urgent referral must meet the following criteria and be defined as part of the referral. The criteria for urgency is defined as an action necessary to immediately preserve the life, health and safety of the community, or failure to respond in an expeditious manner could result in harmful legislative or financial consequences for the city. Because no discussion is allowed on the nature of the urgency, an urgent referral requires a 2/3 vote, which is 5 members of Council to move forward with urgency. REQUESTS FOR PROCLAMATIONS Proclamations are issued by the Mayor or on behalf of the Mayor throughout the year to appreciate or recognize a group or individual that has some type of local relevance or promotes activities taking place in the City of San Leandro. Annually in January the City Council adopts the Proclamation recipients for the year. During the year, opportunities to issue other proclamations may arise. If there is a request for an Urgent Proclamation, it must be presented during the Future Agenda Items portion of a City Council meeting and receive a majority vote to move forward. The general criteria for the issuance of proclamations are as follows: a) Issues with widespread community interest or concern, with a primary emphasis on requests that are in support of City Council goals and in which the jurisdiction has legislative authority; and b) Recognition of a local, civic organization, group or individual achieving outstanding or significant accomplishments; and c) Acknowledgment of significant community events or celebrations; and d) Fundraisers benefiting the citizens of San Leandro; and e) Organizations contributing to the economic development of the City.