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14 <br /> <br />The Councilmember that recommends a proclamation must submit the <br />proclamation language to the City Clerk, in accordance with the Agenda Packet <br />Publication schedule. Proclamations that do not meet the City Clerk’s deadline will <br />be moved to the next meeting. A brief history of the organization or a description of <br />the purpose, goals, motto, or theme of the event are required to complete the <br />proclamation. If funds are to be raised, who will benefit from the event, and what will <br />take place during the time of celebration/recognition, including dates and times. <br />REIMBURSEMENT FOR EXPENSES <br />Councilmembers and the Mayor are provided with a technology budget, a <br />travel and training budget and an apparel allowance per fiscal year. City <br />budgets are set by the City Council as part of the budget cycle, and the <br />Mayor and Councilmembers are set per account, the monies are non- <br />transferrable and cannot carry over from year to year. <br />A. Technology <br />Councilmembers and the Mayor are provided a technology allowance <br />of up to $4,000 for the first six months of their inaugural term, and up to <br />$2,100 per fiscal year for the remainder of their term, at no time shall <br />reimbursements for the Fiscal Year exceed the above set amounts. <br />Councilmembers and the Mayor may be reimbursed for expenses <br />related to internet, mobile phone or other technology sources used for <br />city business. The City will not provide technology equipment, <br />Councilmembers may purchase equipment and submit receipts or <br />provide monthly personal invoices for costs associated with phone and <br />internet service plans for reimbursement. At no time shall reimbursements <br />for the Fiscal Year exceed $2100, except the first 6 months of their <br />inaugural term. Reimbursement requests must be submitted within 90 days <br />of the expense to be eligible for reimbursement. Requests for <br />reimbursement must include documentation for payment including <br />receipts, invoices, canceled checks, or credit card receipts. <br /> <br />B. Travel/Training <br />a) Councilmembers currently receive $10,000 per fiscal year, to be <br />reimbursed after providing sufficient supporting documentation to <br />the City Manager. Annual amounts may increase based on <br />inflation. <br />b) The Mayor currently receives $15,000 per fiscal year, to be <br />reimbursed after providing sufficient supporting documentation to <br />the City Manager. Annual amounts may increase based on <br />inflation. <br />c) City Staff will facilitate conference registration and hotel <br />accommodations at the conference site or approved conference <br />hotel. Travel (Flight, Rental Car, Uber etc.) accommodations must <br />be booked by the Councilmember or Mayor in addition to any