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15 variations on hotel or other accommodations. d) Councilmembers may roll over their training budget, 1-year only, if it is not used. If Councilmember budget remains unused, the balance may be “gifted” to other Councilmembers. e) Upon return from a Conference or reimbursable travel, Councilmembers and the Mayor must report out at the subsequent meeting a trip report and submit a written report to the City Manager and City Clerk to be included on the Consent Agenda at the second meeting in July. f) Annually in June at the end of the fiscal year, Councilmembers and the Mayor shall present an end of year report stating what conferences and trainings were attended and how much money they spent on travel throughout the fiscal year. g) Councilmembers may be reimbursed for actual and necessary automobile expenses incurred in the performance of official duties within the San Francisco Bay Area. The reimbursable amount will be based on the actual mileage traveled for the purposes of the Councilmember’s official duties. In no case shall the amount of reimbursement exceed $125 per month. Mileage reimbursement rates will be the annually posted IRS mileage rate, which the Finance Department will maintain. A travel expense form must be completed for reimbursement of mileage and travel related expenses, and must include documentation for payment including receipts, invoices, canceled checks or credit card receipts. h) The Mayor receives a car allowance of a flat $375 per month, which shall be in lieu of the $125 automobile expense reimbursement afforded other Councilmembers. i) Councilmembers and the Mayor will receive a $100 per diem during travel/training. j) Councilmembers and Mayor must submit reimbursement requests within 90 days of the expense to be eligible for reimbursement. C. Apparel - $250 initial allocation, during the first six months of their inaugural term, then $100 per fiscal year thereafter. All items must have City logo/seal permanently affixed, by embroidery, silk screen or similar. Upon presentation of receipts for out-of-pocket transportation and hotel expenses incurred, each member of the City Council shall be reimbursed for said expense. Reimbursable transportation expenses shall be limited to airfare, including conveyance to and from the airport, and other reasonable conveyance costs pertaining to the official duty. If renting a vehicle, the Councilmember shall purchase rental insurance and seek reimbursement. Reimbursable hotel expenses shall be limited to government rate lodging, telephone charges for official business and applicable taxes.