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Consulting Services Agreement between City of San Leandro and 07/10/2023 WRT, LLC for the Comprehensive Parks Master Plan Exhibit A – Page 5 of 16 WRT will lead public involvement for the planning process to understand the needs, desires, and interests of the community, with the intention of arriving at a shared, clearly defined vision for City parks and School District recreation facilities. WRT will provide translation services for all outreach materials and meetings in both Spanish and Chinese and other mutually agreed languages as needed. Professional interpreters will also be provided during community workshops and neighborhood and stakeholder meetings where needed. Translation and interpreting costs are built into WRT’s reimbursables budget, based on a quote from our partner Accent on Languages. We assume that the City will handle meeting logistics. 3.1 Community Outreach and Engagement Plan WRT will prepare a community outreach and engagement plan, with input from City and District staff and the Advisory Committee (see Task 1). The Plan will define engagement components, timing, and responsibilities. 3.2 Stakeholder and Focus Groups Meetings (10) Over a two-day period, WRT and PROS will engage stakeholders in small group meetings with 4-5 people organized around topics (sports, open space/trails, dogs, maintenance, youth, seniors, etc.). Additional meetings with individual stakeholders may also be conducted to ensure we engage hard-to-reach communities. Besides discussing the park system and desired outcomes for the Plan, we will focus on how to engage the community most effectively. Stakeholders who we expect to engage may include: • Representatives of community organizations that interact with health, safety, and environment, and community building such as the Boys & Girls Club of San Leandro, San Leandro Public Library, Davis Street FRC, Barbara Lee Center, San Leandro High School Social Justice Academy, Community Health for Asian Americans; • Park and recreation facility users and advocates, including representatives of youth and adult sports groups, Friends of Parks groups, and others. • Representatives from the City’s parks maintenance and programming divisions, the School Districts, Alameda County, and East Bay Regional Park District. • Members of the Recreation and Parks Commission and City Council. • Civic and community leaders who are “connectors” and trusted messengers and advisers in the community (for example, former elected officials, school advocates, community activists, and religious leaders.) 3.3 Neighborhood Meetings/Pop-ups/Community Events (up to 6) WRT, with outreach and engagement support from local community partners, will conduct up to 6 events such as pop-up workshops, presentations at community destinations, or neighborhood/organization meetings. These meetings will provide an opportunity for the community to learn about the project and provide their informed input—in a place where they are already congregating. Pop-up workshops may include displays, interactive games, fact sheets, and comment cards. Presentations could be short and lively, “pecha-kucha” style presentations. We recommend conducting some events early in the process, as part of DocuSign Envelope ID: 21BF0908-C9FD-48C7-B37A-409982981147