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Managing Tomorrow’s Resources Today 590 Ygnacio Valley Road, Suite 105 Robert C. Hilton Walnut Creek, California 94596 John W. Farnkopf, PE Telephone: 925/977-6950 Laith B. Ezzet, CMC www.hfh-consultants.com Richard J. Simonson Marva M. Sheehan, CPA Robert C. Hilton June 23, 2023 Jennifer Auletta Deputy Public Works Director City of San Leandro Department of Public Works 14200 Chapman Road San Leandro, CA 94578 Via email: jauletta@sanleandro.org Subject: Proposal to Assist City with Phase 2 Solid Waste Services Procurement Process Dear Jennifer Auletta, HF&H Consultants, LLC (HF&H) is pleased to provide this proposal to continue to assist the City of San Leandro (City) to complete the solid waste procurement strategy approved by the City Council. We appreciate the trust inherent in the City’s request for our assistance with this important task. Provision of solid waste services is often the largest municipal/private entity contract with a direct financial impact for ratepayers. We do not take this responsibility lightly. The City’s franchise agreement with Alameda County Industries (ACI) to provide solid waste, recyclables, and organics collection, processing, and disposal services ends on February 1, 2025. On June 5, 2023 the City Council approved a short-term extension option with ACI to provide the City the opportunity to conduct a full and considered procurement process prior to entering into the next long-term agreement(s). The overall procurement process entails five general steps, as described in our Phase 1 proposal. During Phase 1, the City Council approved the separation of the procurement processes for collection and post- collection (material processing and disposal) services. The following steps are amended from the Phase 1 proposal to reflect the addition of the post-collection procurement process, which overlaps with the collection procurement process. It is anticipated that the City Council will award both a collection agreement and a post-collection agreement(s)in the Spring of 2024. The City’sgeneralprocurement steps include: 1. Obtaining City Council direction regarding the design and conduct of the procurement process. 2. Developing draft request for proposal (RFP) packages that define the requested services; leading design of the proposal evaluations and contactor selection processes; and, developing draft agreements for City Council review and approval. 3. Finalizing and issuing the RFP packages and managing communications with the proposers during proposal development.