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Managing Tomorrow’s Resources Today Jennifer Auletta June 23, 2023 Page 2 of 9 4. Evaluating the submitted proposals; identifying a short-list for City Council consideration, as applicable; supporting conduct of CEQA compliance analysis, as needed; supporting stakeholder engagement; and, conducting negotiations with proposers. 5. Recommending contractor selection and contract awards for City Council consideration; and, assisting the City team in finalizing the agreements for administrative execution. During Phase 2, HF&H will (under a separate agreement with the City Attorney) assist the City with such analyses as are necessary to comply with the requirements of Proposition 218, Proposition 26, case law, and the California Supreme Court’s recent Zolly v. Oakland decision in support of the recommended awards. Cities are commonly reimbursed by the selected vendor(s) for consultant and attorney costs associated with conducting procurements, with the vendor(s) recovering the cost over the agreement term through rate revenue. Scope of Work HF&H proposes the following tasks for this “Phase 2” of the City’s procurement process. The scope of work described in this proposalwill amend the current, “Phase 1”contract to include a new series of tasks, represented as Tasks 11-19. Tasks 11 and 12 complete the work for Task 5 of Phase 1with the additional preparations to develop the draft RFP package for the City’s post-collection procurement. Task 11 Complete Development of Collection RFP Package In Task 11, HF&H will complete preparation of the sole source RFP documents,which will provide the basis for the collection services negotiations with ACI. HF&H will perform the following tasks: 1. Complete development of a draft collection franchise agreement, a draft “mini-RFP,” and draft proposal cost forms (Collection RFP Package) for all policy, business term, service, and regulatory compliance areas required for the upcoming collection franchise. The term mini-RFP recognizes that the package to be sent to ACI will not request qualifications. 2. Provide the draft Collection RFP Package to City staff for review and comment, followed by one (1) meeting or conference call to review and discuss the comments. HF&H requests that the City consolidate all comments into one response document and ensure that a single party is assigned to clarify issues and resolve any conflicting comments/direction that may have been provided. 3. Prepare a final Collection RFP Package based on final City comments. HF&H will distribute the Collection RFP Package to ACI, or support City staff in distributing the Collection RFP Package to ACI. Task 12 Develop Post-Collection RFP Package HF&H will draft a separate set of documents that will form the basis for managing a targeted competitive process for procuring post-collection services from invited proposers. HF&H will perform the following subtasks as part of Task 12: