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Managing Tomorrow’s Resources Today Jennifer Auletta June 23, 2023 Page 3 of 9 1. Develop a draft post-collection services agreement and a draft RFP (Post-Collection RFP Package) based on the Phase 1 Process Design Outline for all policy, business term, service, and regulatory compliance areas required for the post-collection services agreement. 2. Provide the draft Post-Collection RFP Package to City staff for review and comment, followed by one (1) meeting or conference call to review and discuss the comments. HF&H requests that the City consolidate all comments into one response document and ensure that a single party is assigned to clarify issues and resolve any conflicting comments/direction that may have been provided. 3. Prepare a final Post-Collection RFP Package based on final City comments. HF&H will distribute the Post-Collection RFP Package, or support City staff in managing the competitive process by distributing the Post-Collection RFP Package to invited respondents. Task 13 Manage Sole-Source Collection Proposal Evaluation In Task 13, HF&H will assist City staff in responding to questions and issues on the sole source Collection RFP Package to ACIandevaluate materials subsequently provided by ACI. HF&H will perform the following tasks: 1. Conduct pre-negotiations meetings (up to two (2)) with ACI during the preparation of the Collection RFP Package (Task 11) to inform the approach to issues where the City desires cooperative development of solutions or where the operational nature of the issue requires contractor input. 2. Address clarifying questions from ACI regarding the sole source Collection RFP process generally, as well as specific questions related to the Collection RFP Package documents. 3. Evaluate, clarify, and analyze proposal materials submitted by ACI in response to the sole source Collection RFP. Perform cost analysis and due diligence. Task 14 Conduct Sole Source Collection Negotiations HF&H will support the City in negotiations with ACI to finalize the collection services agreement. HF&H will perform the following tasks: 1. Facilitate up to four (4) negotiations meetings with ACI and the City negotiating team. 2. Prepare for and attend one (1) City Council Meeting and/or conduct Council briefings to present the status and/or results of the negotiations process and receive City Council input. Presentation will include relevant rate comparisons to benchmark proposed services and costs. 3. Facilitate one (1) final negotiation meeting following receipt of City Council and stakeholder input. 4. Prepare for and attend one (1) City Council Meeting to present the final negotiated agreement and proposed costs.